Who Can View and Delete Reports?
Standard, Premium, and Complete members:
Hub Admin and Hub User roles can view all reports created by their team
Can download reports as PDFs
Can search and filter through report history
Can delete reports (report creator and Hub Admin only)
What Are Reports?
The Reports area provides a centralised location to view all health and safety reports created by your team as well as reports created by other people that scanned onto one of your projects. All reports are automatically synced between the App and the Hub, making them accessible to both your office and field based team members.
How to Access Hub Reports
Log into the HazardCo Hub
Select Reports from the left-hand menu
Browse through your organisation's reports or use the search and filter options
Understanding the Reports Table
The Reports page displays all reports in a table format with the following information:
Report Type – The category of report e.g. Toolbox Meeting, Site Review, Risk Assessment etc.
Location/Asset - The address/vehicle/machinery that the report was created for
Created by - The name of the person who created the report
Company – The name of the company that created the report
Date – The date the report was created
Details - Used to display additional useful information for different report types e.g. the registration expiration date for a vehicle or whether a document has been signed off:
Signed - All requested reviews have been completed and signed
Pending - One or more requested team member review still needs to actioned
Declined - One or more people have reviewed and declined to sign the document
Actions – Actions you can take with the report e.g.
View - Open the report to view it in the Hub without downloading it
Download - Downloads a copy of the report to your device
Delete - Use this to delete reports if they were submitted in error
Edit - Use this to make updates to your reports e.g. adding more details or correcting mistakes
Viewing Reports
How to View a Report
From the My Reports page, locate the report you want to view
Click the three-dot options button in the Actions column next to the report
Select View from the dropdown menu
The report will open and you'll be able to read it without leaving the Hub or downloading it
Searching and Filtering Reports
Using the Search Function
Use the search and filter tools to quickly find specific reports:
Locate the search bar at the top of the Reports page
Enter keywords such as:
Addresses or vehicle registrations
Report creator names
Company names
Press Enter or click the search icon
The reports table will update to show matching results
Filter by report type
Click the Filter icon to the right of the Report Type column in the reports table
Select specific report types to view e.g.
Toolbox Meetings
Site Reviews
Risk Assessments
Vehicle Checklists
The reports table will be updated as you select different report types in the filter menu
To clear selected filters either refresh the page or unselect all report types from the filter menu
Tips for Effective Searching:
Combine search terms with filters for more precise results
Filter by report type when you need to review all instances of one report category
Search by location to find all reports from a specific site
Deleting Reports
Reports can be deleted if they're no longer required, such as test reports or ones saved by mistake.
Who Can Delete Reports?
The report creator can delete their own reports
Hub Admin users can delete any reports
How to Delete a Report
From the Reports page, locate the report you want to delete
Click the three-dot Options menu next to the report
Select Delete
A confirmation dialogue will appear
Click Delete to permanently delete the report
Please Note:
Deleted reports cannot be recovered
Once deleted, the report is permanently removed from both the Hub and the App
Consider carefully before deleting reports that may be needed for compliance or record-keeping
When to Delete Reports:
Test reports created during training or system testing
Draft reports that were never completed
When NOT to Delete Reports:
Reports related to incidents
Historical safety documentation that may be needed for audits
Reports that demonstrate compliance with safety regulations
Any report that might be needed for future reference
Troubleshooting
I can't find a specific report
Check your search terms - try broader keywords
Clear any active filters that might be hiding the report
Verify that the report was successfully submitted (check the App Reports for "Failed" status)
If shared by a non team member check that it they linked correctly to your project (they can try uploading it again to your project documents via the App after scanning on site)
Check that it wasn't only shared to your email address using the App > Reports > Share function
I can't delete a report
Only the report creator and Hub Admin users can delete reports
Check that you have the correct user role permissions
If you're a Hub User (not Hub Admin), you can only delete your own reports
The report isn't showing in the project documents
Check that you've linked the report to the correct project
Navigate to the Project Overview and scroll to the Documents section
If the report isn't there, try uploading it to the project again