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Using the Site Noticeboard

Share important messages with everyone on your sites via the HazardCo Hub or App

Updated over 3 weeks ago

Who Can Use the Site Noticeboard?

Everyone:

  • Can read noticeboard messages after scanning onto a site in the HazardCo App

Premium and Complete Customers:

  • Hub Admin and Hub User roles can create, edit, and delete noticeboard messages

  • Can manage messages from both the Hub and the App

  • Must be a team member that owns the site

Please Note:

  • The Site Noticeboard feature is only available for Project Plus sites

  • Standard and Free tier projects do not have access to the noticeboard feature

What is the Site Noticeboard?

The Site Noticeboard is a communication tool that allows you to share important updates, safety alerts, and general information with everyone who scans onto your site. Messages appear immediately after workers scan the site QR code, ensuring critical information reaches your team.

Common Uses for the Noticeboard

Safety Alerts

  • Weather warnings and site closures

  • New hazards or changes to emergency procedures

  • Critical safety notices and immediate work stoppages

Site Operations

  • Work area restrictions

  • Important visitor information

  • Emergency situations

Creating Noticeboard Messages

You can create noticeboard messages from either the Hub or the App, depending on where it's most convenient.

Creating Messages from the Hub

  1. Log into the HazardCo Hub

  2. Navigate to Projects and select a Project Plus site from your project list

  3. Scroll down to the Noticeboard Updates section on the Project Overview

  4. Type your message in the text field (you can include multiple points or paragraphs)

  5. Click the blue Save button at the bottom of the page

  6. Your latest message will appear above the new message box and that “Current message” will be visible to anyone scanning onto the site

Creating Messages from the App

  1. Open the HazardCo App and scan onto your site

  2. Tap the Add New button on the bottom right of the Noticeboard

  3. Type your message in the message field and tap Save

  4. Your message will immediately appear for all users scanning onto the site

What Happens When You Post a Message?

  • The message appears immediately on the noticeboard when anyone navigates to the site screen in the app

  • Anyone scanning onto the site will see the latest message at the top of their screen

  • The message is added to the noticeboard history

  • All previous messages remain accessible in the history

  • Only the most recent message displays automatically after scanning in

Editing Noticeboard Messages

Update existing messages to correct mistakes, add new information, or clarify details.

Editing Messages from the App

  1. Open the HazardCo App and scan onto your site

  2. Tap the View all option to see all messages

  3. Tap on the message you want to edit

  4. Tap the Edit option

  5. Make your changes to the message text

  6. Tap Save

  7. The message will be updated in the history and for all users accessing your site

Common Reasons to Edit Messages:

  • Correcting typos or unclear information

  • Adding updates as situations develop

  • Updating times or dates for planned activities

  • Clarifying instructions based on worker questions

Deleting Noticeboard Messages

Remove messages that are no longer relevant or were posted by mistake.

Deleting Messages from the Hub

  1. Log into the HazardCo Hub and open the Project Overview for your Project Plus site

  2. Scroll to the Noticeboard Updates section

  3. Locate the message you want to delete

  4. Click Delete next to the message

What Happens When You Delete:

  • The message is immediately removed from the noticeboard history

  • If it was the currently active (most recent) message, it will no longer show for users scanning on site

  • The next most recent message becomes the active message

  • Please note: Deleted messages cannot be recovered

Deleting Messages from the App

  1. Open the HazardCo App and scan onto your site

  2. Tap the View all option to see all messages

  3. Tap on the message you want to delete

  4. Tap the Delete option
    ​

  5. Confirm the delete action when prompted

  6. The message will be removed from the history

Please Note:

  • If you delete the currently active message, users will see the previous message when they scan on site

  • If you delete all messages, users will see no noticeboard message after scanning (though they can still access the empty noticeboard)

  • Deletion is permanent and cannot be undone

When to Delete Messages

Delete messages when:

  • The information is outdated (e.g., yesterday's weather warning)

  • The situation has been resolved (e.g., "Crane arriving today" after the crane has arrived)

  • The message was posted by mistake

  • The message is no longer relevant to current site operations

Viewing Noticeboard Messages and History

Viewing as a Site Worker (All Users)

After Scanning On Site:

  1. Scan the site QR code using the HazardCo App and complete the scan in process OR visit the scanned in site screen

  2. The latest noticeboard message will display prominently at the top of your screen

  3. Tap View all to see all past messages

Viewing Message History from the Hub

  1. Log into the HazardCo Hub and open the Project Overview for your Project Plus site

  2. Scroll to the Noticeboard Updates section

  3. You'll see the latest message displayed

  4. Click View all updates in the top right corner to see the full history

  5. Browse through all messages with timestamps showing when each was posted

Viewing Message History from the App

  1. Open the HazardCo App and navigate to the noticeboard for your site

  2. Tap View noticeboard history

  3. Scroll through all past messages

  4. Messages are displayed in reverse chronological order (newest first)

Hub vs App: When to Use Each

Use the Hub When:

You're in the Office

  • Planning site communications in advance

  • Writing detailed messages with multiple points

  • Managing multiple sites' noticeboards

  • Typing longer messages with a full keyboard

  • Copy and pasting information from other documents

  • Working with a larger screen for easier reading

Use the App When:

You're On Site

  • Immediate updates based on site conditions

  • Quick safety alerts or urgent notifications

  • Real-time responses to developing situations

  • No laptop needed while working on site

Best Practices for Using the Noticeboard

Be Clear and Specific

  • Use simple, direct language

  • State exactly what workers need to know or do

  • Include relevant details (times, locations, specific areas)

Keep It Concise

  • Workers read messages on mobile devices

  • Get to the point quickly

  • Use bullet points for multiple items

Include Action Items

  • Tell workers what they need to do

  • Be explicit about requirements or restrictions

  • Specify who the message applies to (if relevant)

Use Appropriate Urgency

  • Reserve the noticeboard for important information

  • Don't overuse it for minor updates (reduces attention to critical messages)

  • Make urgent messages clearly urgent

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