What to do during your project
Update the HazardCo Hazard Board with any new hazards on-site, and encourage contractors to do the same too.
Using the site-specific QR Code on the Hazard Board, get your workers and any visitors to complete a digital site induction when they arrive on-site for the first time and scan in/out of site each day.
Workers should complete a Risk Assessment on the App prior to starting work to make sure their work area is safe and any new hazards are identified.
Monitor works occurring on-site using the Site Review feature on the App.
Get your workers to use the SWMS (Australia) or Task Analysis (New Zealand) feature on the App to determine what controls they need to put in place for the work. Ensure everyone involved is consulted during the preparation of the SWMS/Task Analysis and have read, understood, and will follow the directions provided.
Share and capture what's happening onsite, and upcoming works with workers through the Toolbox Meeting feature on the HazardCo App.
Record incidents on-site using the HazardCo App. Any incident, illness, or near-miss can be recorded. Check out the HazardCo Hub for your Incident Register.
Health & Safety Evidence
Documentation is a key way of showing that Health and Safety is active on-site and provides evidence in areas like incident investigations and learnings that are shared from these. This can be in either digital or physical format.
Using the HazardCo tools on the App and Hub, we recommend the following minimum and good practice benchmarking targets for your Health and Safety documentation on-site:
What documentation should you have available as a builder?
Documentation | Minimum | Good practice |
Site Review | 2 per month | 4 per month |
Toolbox Meeting | 2 per month | 4 per month |
Documentation | Requirement |
Incident Report | For any incident that occurs |
Task Analysis (NZ only) | For any high-risk work that occurs |
SWMS (Aus only) | For any high-risk work that occurs |
Documentation that your subcontractors should be providing:
Documentation | Minimum | Good practice |
Risk Assessment | 1 per week | 1 per day |
Toolbox Meeting | 2 per month | 4 per month or when high-risk work is planned |
Documentation | Requirement |
Incident Report | For any incident that occurs |
Task Analysis (NZ only) | For any high-risk work that occurs |
SWMS (Aus only) | For any high-risk work that occurs |
All of the digital health and safety documentation for your site created with HazardCo can be accessed from the Hub:
Site-Specific Safety Plan (SSSP), which include hazards and controls, notifiable work and emergency plan - 1 per site
Inductions and Scan In / Out - 1 per worker each day
Reports - Risk Assessments, Toolbox Meetings, Site Reviews, TA's, SWMS
Hazardous Substance Register and Safety Data Sheets (SDS) - 1 register per site and a SDS for each hazardous substance (see your supplier for an SDS)
Incident Register - 1 per site
Training register - 1 per trade
Plant, machinery, and equipment register - 1 per trade
Don’t forget, as part of your membership, you get unlimited access to the HazardCo team! Call our Advisory team for any health and safety advice anytime:
New Zealand: 0800 555 339, extension #4
Australia: 1800 954 702