Who Can Use This Guide?
Bundled Premium membership customers
Hub Admin and Hub User roles can complete the Hub-based setup steps below
All team members (including Mobile Only roles) will use the HazardCo App day to day
1. Update Your Company Details
Make sure your Health and Safety documents reflect your business information.
Log into the Hub.
Go to Company Settings.
Update your company details and save your changes.
Learn more: Updating Your Company Details
2. Download Your Health and Safety Policy and Procedures
Your Health and Safety Policy and Procedures (P&P) document outlines how work should be done safely, helps reduce the risk of injury or illness, and shows your commitment to a healthy workplace.
Log into the HazardCo Hub.
Click Company Settings.
Open and download your Policy and Procedures document.
Learn more: Company Details
3. Add Your Contractors
Add your contractors to HazardCo so all their details are stored in one place, ready whenever you need them.
Click on Contractors in the left hand menu
Click on the blue "Add contractor" button in the top right corner
Add one by one, by manually filing out each field OR
Select the "Upload a CSV" option and click the "Next" button
Download and open the CSV file (CSV is a type of spreadsheet file).
In a spreadsheet tool (e.g. Excel or Google Sheets) you'll need to enter the following required fields for each of your contractors: First Name, Last Name, Email, Company Name. Optionally you can add a Phone Number for each record as well.
Upload your CSV file with your contractor data saved in it, the system will check the data to ensure there are no issues before it's added.
If your contractor data is correct then click the "Next" button to import it.
4. Set Up Your First Project
Your membership includes up to 3 HazardCo Projects at no extra cost, so make the most of them for any current or upcoming work. You can purchase additional Projects whenever you need them.
In the Hub, order a new Project for a current or upcoming build.
Enter the key details: site address, emergency information, and hazards.
HazardCo helps identify what else to include and provides best practice controls.
This generates a content-rich Site Specific Safety Plan (SSSP).
Save your first Project as a template to make future Projects even quicker to set up.
Once your Project is set up, you'll be able to:
Receive site signage with a unique QR code for your site fence.
Have workers use the free App to scan in and out, complete inductions, and add certifications.
Create Health and Safety reports using guided templates.
Share documents and communicate with your on-site team through the Digital Site Noticeboard.
Monitor and track who is on-site and Health and Safety activity levels.
Please Note: If you haven't already, download the on-site HazardCo App from the Google Play Store or Apple App Store.
Learn more: Setting Up Your Projects
5. Kick Off Your First Toolbox Meeting
Once your Health and Safety system is set up, tell your team about it and get them involved. Use the Toolbox Meeting feature in the HazardCo App to record your regular team discussions about work and Health and Safety matters.
Tips for your first Toolbox meeting:
Introduce HazardCo as your new Health and Safety system and explain that you've partnered with HazardCo to strengthen how you manage safety on-site.
Highlight key expectations: everyone must sign in and out of site daily, report hazards, and speak up about unsafe work.
Set shared goals for regular Site Reviews, Toolbox Meetings, and open safety communication.
Run through how to use the HazardCo App, including completing a Task Analysis for high-risk work.
Learn more: Important Things to Do During Your Project · Managing Your Team · How to get the most out of your toolbox meetings
5. Check Your Health and Safety Documentation Schedule
Documentation is a key way of showing that Health and Safety is active on-site. It provides evidence for incident investigations, Regulator inspections, and insurance claims, and helps share learnings with your team. All of the digital Health and Safety documentation created with HazardCo can be accessed from the Hub.
We recommend aiming to hit the recommended documentation benchmarks for your business.
Learn more: Health and Safety Activity Schedule
6. Complete Your Free HazardCo / BeSafe Training
Your HazardCo membership includes access to BeSafe's Toolbox Online course a self-paced, 4-hour training that covers essential construction Health and Safety knowledge for your workers.
Visit the BeSafe Toolbox Online course page.
Register using your HazardCo membership details.
Complete the course at your own pace.
7. Complete Your Health and Safety Checklist
Our Health and Safety Checklist is a great place to start it walks you through the basics and shows you exactly what you need to set up. It's broken down into 5 simple areas: Work, People, Incidents, Emergency Procedures, and Administration.
Open the Health and Safety Checklist.
Work through each of the 5 areas, focusing on what applies to your business.
Start with the highest priority items so you can get the most important things in place quickly.
Please Note: Not everything will apply to every business skip anything that isn't relevant to the work you do.
Learn more: Health and Safety Checklist
8. Show You're Serious About Health and Safety
Once you're up and running, download the HazardCo Member badge to add to your website or share on your socials.
Download the Member Badge or Member Banner.
Add it to your website, email signature, or social media profiles.
Getting Help and Support
As a HazardCo member, you get access to our expert Health and Safety team as well as general product support.
Phone and email: Call us on 0800 555 339 or email info@hazardco.com, available 8am–5pm.
24/7 incident support and expert advice from our advisory team.
HazardCo Help Centre: Visit the HazardCo Help Centre for FAQs, troubleshooting, and how-to guides.
AI Joe: Chat with our AI Assistant, available 24/7 in the App (via the Support icon) or the Hub, for quick questions and step-by-step guidance.
Blogs: Check out our Blogs page for technical and educational construction industry content.
Need some extra help? Our consulting services offer virtual one-on-one advisory support, giving you dedicated time with one of our Health and Safety experts to learn about your responsibilities as a business owner. Choose a customisable package tailored to your business and trade.
Learn more: Virtual Kickstart Packages