Horse Monkey is committed to Organisers and riders to help them understand and prepare for General Data Protection Regulation (GDPR). The GDPR is the most comprehensive EU data privacy law in decades, and will come into effect on the 25th May 2018, it will require new or additional obligations on all businesses handling user personal data.

The GDPR’s updated requirements are significant and the Horse Monkey team have been working diligently to bring Horse Monkey’s product offering and commitments in line with the new regulation.  GDPR will regulate how any organisation that is subject to the regulation treats or uses the personal data of people located in the EU.  Personal data is any piece of data that, used alone or with other data, could identify a person.  If you collect, change, transmit, erase or otherwise use or store the personal data of EU citizens, you’ll need to comply with the GDPR.

We know you might have some questions about how to prepare for it. This article offers tools and information as a resource, but it’s not legal advice. We encourage you to speak to legal counsel to learn how the GDPR may affect your organisation.

Crucially GDPR means you will have to go to greater lengths to gain consent to hold, use and share people’s data. The law stipulates that you must clearly explain how people’s data will be used and that they must provide “active” consent to that.

Essentially you are responsible for protecting the privacy of each and every individual your organisation deals with.  So if you have unsecured data on systems or spreadsheets and you share or misplace this information,  it could land you in big trouble under the new regulation.

If you’re already using Horse Monkey to collect event entry details you can rest assured that your riders data is safe, secure and compliant in our system. 

Because of the nature of the services we provide to you the Organiser, riders provide personal data and information that is linked to their Horse Monkey accounts and this in turn is provided to you the Organiser for the sole use of taking part in your event. 

Each time you create an event on Horse Monkey, you will be asked to accept the Horse Monkey Terms and Conditions for Organisers, this will create a single contract between Horse Monkey and you the Organiser covering the various requirements of the regulations, making sure we have the appropriate contractual terms are in place.

On making an entry through Horse Monkey riders will be accepting our Terms and Conditions and Privacy Policy which you will find below, please take the time to read them.

Terms and Conditions Riders

Horse Monkey Privacy Policy 

Within each event you now have a section dedicated to "Supporting Event Information" so you can use the quick path buttons at the top of the event to jump to this section, the Exclusive event T's and C's section is where you can add your own Venue or Event T's and C's, riders will be able to view these and accept them on checking out of the booking.

It is our recommendation that you add your own Terms and Conditions & Privacy Policy to your events and within them clearly stating how you are going to communicate with your clients. Please bear in mind that you won’t be able to add people to your organisation mailing lists simply because you’ve collected their details via entries to events. While they have agreed by entering though Horse Monkey to contact them in relation to your event they have entered, it is not permission to contact them on a regular basis. 

We hope these updates will help you understand the new regulations and how we protect you, keeping your business safe by using online entries through Horse Monkey.  

This article offers tools and information as a resource, but it’s not legal advice. We encourage you to seek legal counsel to learn how the GDPR may affect your organisation.