🔹 1. Overview
What It Does
The Map Builder allows you to:
Design detailed floor layouts using drag-and-drop tools
Define booth areas, stages, amenities, and infrastructure
Link booths to exhibitor bookings and pricing
Manage multiple floors within one venue
Provide attendees with an interactive digital map view
Who Uses It
Event Organizers – to design and manage layouts
Sales Teams – to track and assign booths
Attendees – to navigate events and find exhibitors
Vendors – to view available booth options
🔹 2. Accessing the Builder
Navigate to Event Dashboard → Convention Settings.
Select Floor Plan & Venue.
Click “Create” or “Edit Floor Plan.”
The Map Builder will launch inside your browser.
All progress is auto-saved every few seconds, but you can also click Save manually in the top toolbar.
🔹 3. Interface Overview
Area | Description |
Left Panel | Tool Palette – drag elements like booths, stages, and amenities |
Center Canvas | Main workspace for building and positioning elements |
Right Panel | Properties panel for customizing selected items |
Top Toolbar | Controls for floors, alignment, zoom, export, and save |
Tips:
Hold Shift to multi-select elements.
Use the mouse wheel or pinch to zoom.
Right-click anywhere for quick actions (duplicate, lock, delete, align, etc.).
🔹 4. Setting Up a Floor
Click the gear icon (⚙️) on the top toolbar.
Define the canvas size — in pixels, feet, or meters.
Set the background: upload a venue image or choose a blank layout.
Adjust grid spacing for precision placement.
Multiple Floors:
Click “+ Add Floor” to create new levels (e.g., Ground, Mezzanine, 1st). You can navigate floors from the dropdown at the top.
🔹 5. Building Your Map
Adding Elements
Drag elements from the Tool Palette into the canvas:
Booths (standard, premium, corner, island)
Amenities (lounges, food stalls, restrooms, charging stations)
Infrastructure (entrances, lifts, exits, fire points)
Stages and activity areas
Customizing Elements
Select an element and open the Properties Panel:
Change size (W x H)
Set booth number and label
Adjust price and availability
Change color and rotation
Add a description or link to exhibitor profile
Duplicating and Grouping
Duplicate: Ctrl/Cmd + D or right-click → Duplicate
Group: Select multiple → right-click → Group Elements
Lock: Prevent accidental movement → right-click → Lock
🔹 6. Booth Management
Each booth can be tied directly to exhibitor or vendor data.
Configurable Attributes:
Booth ID (e.g., A101)
Pricing tier (Standard, Premium, Sponsor)
Booking status (Available, Reserved, Sold)
Linked exhibitor (auto-populates details)
Floor and coordinates
Auto-Numbering:
Select multiple booths → right-click → Auto-Number Booths → choose pattern (row/column sequence).
Bulk Pricing:
Select booths → right-click → Set Price for Selected.
🔹 7. Visual Aids & Alignment Tools
Feature | Function |
Grid View / Snap to Grid | Align objects precisely |
Guidelines | Shows alignment lines when moving objects |
Align / Distribute | Auto-space elements evenly |
Measurement Units | Switch between px, ft, or m |
Zoom Controls | Fit to screen, zoom in/out |
Color Coding (Recommended):
🟩 Available
🟦 Sold
🟨 Reserved
🟥 Blocked
🟪 Premium
🔹 8. Multi-Floor Setup
The builder supports unlimited floors for large venues.
Adding Floors:
Click + Add Floor → name it and set order.
Navigating Floors:
Use the Floor Navigation dropdown.
Linking Floors:
Place elevators, stairs, or escalators in the same coordinates across floors — the builder auto-connects them in the attendee view.
🔹 9. Interactive Attendee Map
Once published, the attendee map is visible on your event’s public page under “Floor Map.”
Attendee Features:
Click booths for exhibitor details and profiles
Filter by category or price tier
Switch between floors
See real-time availability and status
Search exhibitors by name or booth number
🔹 10. Integration with Booth Bookings
When a booth is booked:
Its status color changes automatically
Sales and booking teams can see live updates
🔹 11. Collaboration
Multi-User Editing:
Only one editor per floor at a time is recommended.
Version History:
You can revert to previous layouts by selecting History → Restore Version.
🔹 12. Troubleshooting
Issue | Likely Cause | Solution |
Elements can’t move | Locked | Right-click → Unlock |
Floor missing | Hidden or deleted | Check Floor Navigation → Restore |
Snap not working | Grid disabled | Toggle Snap to Grid in toolbar |
Booth colors incorrect | Outdated sync | Refresh data or re-link exhibitor |
Export blurry | Low resolution | Increase export DPI to 300+ |
🔹 13. Frequently Asked Questions (FAQs)
Q: Can attendees reserve booths directly on the map?
A: If enabled, yes. Booths marked as “Available” can be clicked to initiate booking.
Q: How do I restore a deleted element?
A: Use Undo (Ctrl/Cmd + Z) or check Version History.
🔹 14. Best Practices
✅ Always label each booth clearly.
✅ Maintain consistent booth sizing and spacing.
✅ Use color-coding for visual clarity.
✅ Review layout before opening booth sales.
✅ Save frequently and export backups.
🔹 15. Support & Learning
Related Help Articles: