Introduction
The Auto-Report VIEW page provides an overview of the available reports for the project. Users can browse, filter, and download reports generated within a specified time range.
To access the function:
Navigate to Report Page.
Navigate to the Toolbox: In the Report page, locate the Toolbox button (usually on the top right side of the screen).
Select Auto-Report VIEW. The Auto-Report VIEW Page will be navigated.
1. Table Fields Introduction
Folder/File Name: Displays a hierarchical structure of folders and files. Users can expand folders to view the available files within each category.
File Size: Shows the size of each file in kilobytes (KiB) or megabytes (MB).
Updated By: Indicates the account responsible for updating the file (e.g., "System Account").
Updated On: Displays the timestamp of when the file was last updated.
2. Sorting & Filtering
2.1 Sorting & Searching
You can click on a column header (e.g., File Name, Uploaded On) to sort the table in ascending or descending order.
2.2 Time Range Filter
Time Range
A dropdown that typically includes preset date ranges (e.g., Last 7 Days, Last 30 Days, Last 6 Months, or Custom Range).
Load
After choosing a time range, click Load to refresh the file table. The system will display only the files uploaded within the chosen date range.
2.3 File Name / Time Column Filter
Filter function is available by clicking on the filter icon next to the column header, in order to filter reports based on a specific report name / certain report-generation time period.
2.4 Custom Filters:
Advanced 'Create Filter' function enables users to define customized filtering criteria. Click “Create Filter” to define specific criteria (e.g., by file name, file size range, or user) for more precise searching.
Example: To filter out all the auto-report named with 'St Mary' and generated after 01/04/2025 12am.
3. Binder File Available
If you scroll to the bottom of the same file list, you will find the Binder file. This file consolidates all the station-groups and instruments into a single comprehensive document. By clicking on the binder file, you can download it for easy access to all the information in one place. This is particularly useful for reviewing the full dataset without having to open multiple individual files.
4. Download and Delete Reports
4.1 Download
Select the File(s)
Tick the box next to the file(s) you want to download or click the row if single-file selection is used.
Click “Download” (top-right corner)
The system will either download the file(s) immediately or present a dialog to confirm your selection.
If multiple files are selected, the system may create a ZIP archive before downloading.
NOTE: A maximum of 300 reports can be downloaded at a time. This ensures performance and usability by limiting bulk downloads.
4.2 Delete
Select the File(s)
Tick the box next to the file(s) you wish to remove.
Click “Delete” (top-right corner)
A confirmation dialog usually appears to ensure you want to permanently remove the file(s).
Confirm the deletion to remove the files from the system.
Note: Deletion is irreversible. Ensure you have the proper permissions and confirm that the files are no longer needed before deleting.
5. Example Workflow
Select a Time Range
Choose Last 30 Days from the dropdown and click Load to view files uploaded in the past month.
Review the File List
Look through the File Name, Uploaded By, and Uploaded On columns to find the desired report.
Search by File Name
If there are many files, use the search bar (if available) or the “Create Filter” option to narrow results to a specific filename or keyword.
Download a Report
Select the checkbox next to the file you want.
Click Download at the top-right. The file is then downloaded to your local machine.
Delete Unnecessary Files (optional)
Select any outdated or test files you no longer need.
Click Delete, then confirm the action in the pop-up dialog.