1. Introduction
This page is used to manage data input forms for instruments within a project. It allows users to configure which input forms are available for use, control access settings, and define data input form displaying names and other functions.
View all available data input forms
Enable or disable specific forms for project use
Set data input displaying name
Configure admin-only access for selected forms
Define reading intervals in minutes
NOTE: All data input forms are pre-configured at the global Geosens level and linked to specific instrument types. This page serves as a project-wide management interface to apply and license those input forms for use within the current project.
2. Page Navigation
Sign in to GeoSens.
Click on left-hand corner icon 'Setting', click to expand 'Instrument'→ click Data Input Forms.
Data Input Form Data Table: view and manage existing data input forms.
Function Bar: edit, delete, create new, disable, or delete any data input form.
3. Data Input Form Data Table Introduction
This section provides introductions on each data column field and how to read the table.
3.1 Field Introduction
Field Name | Description |
Instrument Type | Specifies the type of instrument associated with the data input form. |
Data Input Name | The displaying name of the data input form. |
Data Input Alias | An alternative or user-friendly name for the data input. |
Abbreviation | A shortened version of the data input name. |
Action Codes | Codes linked to the input form for system internal use. |
Enabled | Indicates whether the input form is active and available for use. |
Admin Only | Restricts access to the input form to administrative users only. |
Period to Read in Minutes | Defines the interval (in minutes) for reading or processing the input data. |
Description | A brief explanation of the input form’s purpose or usage. |
Email Subject | Default subject line used when emailing data input form files to the system, ensuring correct identification and processing. |
Data Folder | The designated folder path where input data files are stored or retrieved. |
3.2 Additional Information Column
Additional columns can be dragged and dropped from the column chooser '
' into the data table to customize the view and add more information.
Field Name | Description |
dataInputId | Unique identifier for the global data input form. |
prjDataInputId | Unique identifier for the project-specific data input form. |
instruTypeId | Identifier for the instrument type associated with the data input. |
Code | Code representing the data input form or its configuration. |
Created By | User who originally created the data input record. |
Created On | Date and time when the data input record was created. |
Updated By | User who last modified the data input record. |
Updated On | Date and time of the most recent update to the data input record. |
3.3 Filtering and Sorting
Filtering Function
Click on the filtering icon ‘
’, type in the key words to narrow down records, tick on one or multiple items in the list to apply the filter.
Sorting Function
Click on column headers to sort your data.
Toggle between ascending and descending order to enhance data management efficiency.
4. Function Bar (Top Right)
This section provides introduction to each function.
Function | Description |
Edit Grid | Enables in-line editing mode for the data grid, allowing users to modify directly in data cells. |
+ New | Adds a new data input form entry to the grid. |
Edit | Tick to select an existing data input form row in the data grid. Opens the selected entry for detailed editing. |
Disable | Tick to select an existing data input form row in the data grid. Deactivates the selected data input form, making it unavailable for use. |
Delete | Tick to select an existing data input form row in the data grid. Click on 'Delete' to delete entries (only enabled with selection). |
5. How to Create a New Data Input Form
Click on '+New' to open a new data input form panel.
Fill in the fields below and click on 'Create' to finish creation.
Field Name | Description |
Instrument Type | Dropdown to select the category/type of instrument. |
Data Input Name | Dropdown to select the specific data input. Triggers auto-fill for below fields. |
Data Input Code | Unique identifier for the data input. Auto-filled based on Instrument type and data input name selection. |
Data Input Alias | Alternative or user-friendly name. Auto-filled based on Instrument type and data input name selection. |
Data Input Abbreviation | Shortened form of the data input name. Auto-filled based on Instrument type and data input name selection. |
Action Codes | Defines system actions. -|-|-|- by default. |
Description | Text area for notes or explanation. |
Period to Read in Minutes | Frequency of data reading in minutes. |
Admin Only | Checkbox to restrict access to admins. |
Disabled | Checkbox to deactivate the input. |
Create | Button to save and submit the form. |
Cancel | Button to discard changes and exit the form. |
NOTE: Once Instrument Type and Data Input Name are selected, a few related fields in the form are automatically populated based on pre-defined configurations at a high global level in GeoSens, ensuring efficient setup and consistent system processing across instruments and data inputs.
NOTE: For each instrument type in the project, please ensure necessary data input forms have been created, including corresponding Data Entry Input form for INIT, REV, CALI (if applicable), and DATA. Sometimes multiple data input forms will be created, e.g. DATA Form in xlsx. file; DATA Form in csv. file; DATA Form in raw file.
6. How to Edit an Existing Data Input Form
Click on 'Edit Grid' to enter inline editing mode.
Make changes directly in the data cells and click on 'Save' to save all the changes.
7. Other Common Usage Workflow
A. Sending Data Entry Files via Email
Sometimes users prefer to send data entry files directly via email instead of uploading them manually through the system.
To do this efficiently, follow these steps:
Go to the New Data Input Form page.
Use the filter function to locate the specific Email Subject linked to the data input form you want to send.
Copy the Email Subject and use it as the subject line in your email.
Attach the data entry file and send it to the designated system email address.
B. Checking Data Input Form settings
Go to the New Data Input Form page.
Use the filter function to apply filter to instrument type / data input name to narrow down the list.
Check the Data Input Form Data Table for settings and information review.