Accessing NDIS Price Book Settings
Navigate to Settings and select the NDIS Price Book tab to access these configuration options.
Price Book References
The Price Book References tab allows you to create appointment types and link them to specific NDIS support items from the official NDIS Price Guide. This ensures that when you schedule appointments, the correct NDIS line item is used for billing.
Viewing Appointment Types
The table displays all your configured NDIS appointment types with:
Appointment Type – The name you've given to this appointment type
NDIS Price Book – The linked NDIS support item number and name
Adding an Appointment Type
Click the Add Appointment Type button
Enter the Appointment Type name (e.g., "Personal Care", "Community Access")
Search for and select the NDIS Price Book item to link to this appointment type
Configure whether the rate is GST Inclusive
Click Add to create the appointment type
Managing Appointment Types
Each appointment type has action buttons to:
Edit – Modify the appointment type name or linked price book item
Delete – Remove the appointment type
Price Book
The Price Book tab displays the full NDIS price book data that has been imported into your system. This serves as your reference for all available NDIS support items and their rates.
Viewing Price Book Entries
The table displays detailed information for each imported item:
Column | Description |
Price Book Name | The name of the NDIS price guide version |
Support Item Number | The official NDIS support item number |
Support Item Name | The description of the support item |
Support Category Number | The NDIS category number |
Support Category Name | The NDIS category description |
State | The state/territory for location-based pricing |
Price | The rate for this support item |
Use the search bar to filter entries by any field.
Importing Price Book Items
Click the Add Price Detail button
Select a Price Book from the dropdown (these are the official NDIS price guides)
Select the Location (state/territory) for location-specific pricing:
ACT, NSW, NT, QLD, SA, TAS, VIC, WA
Remote
Very Remote
Use the search bar to find specific support items
Select the items you want to import by checking the boxes
Click Import to add the selected items to your price book
Settings
The Settings tab contains your NDIS provider registration details.
NDIS Provider ID
This is your registered NDIS provider number. To update it:
Click the Edit button in the top right corner
Enter your NDIS Provider ID
Click Save to apply the change
How It All Works Together
Import price book items from the official NDIS Price Guide in the Price Book tab
Create appointment types in Price Book References and link them to the imported support items
When scheduling appointments, select the appropriate appointment type
The system will automatically use the correct NDIS support item and rate for billing
Tips
Import price book items for your state/territory to ensure you have the correct location-based rates
Create appointment types with clear names that your team will easily recognise
The NDIS Price Guide is updated periodically – ensure you have the latest version imported