Add digital signatures to your forms without printing or scanning. Whether you’re collecting one signature or many, the Signature field makes it fast, secure, and mobile-friendly. Perfect for contracts, acknowledgements, and multi-staff sign-offs using tables.
Why use a Signature field?
Speed things up – Get signatures in minutes, not days.
Save time and paper – No printing, scanning, or mailing required.
Stay secure – Capture who signed and when, with digital audit trails.
Mobile friendly – Works seamlessly on phones and tablets.
Multiple signers? – Add the Signature field inside a Table for flexible, repeatable sign-offs.
Common use cases
Contracts and agreements – Securely sign NDAs, service agreements, and consents.
Approvals – Collect sign-off on reports, budgets, policies, or invoices.
HR forms – Capture staff signatures on onboarding, policies, or timesheets.
Legal and compliance – Sign legal documents with confidence and traceability.
Toolbox talks & team sign-ons – Use inside a table to collect multiple staff signatures in one form.
Daily checklists & handovers – Easily log staff acknowledgements on recurring workflows.
✨ Need multiple signatures?
Add a Signature field inside an Expandable Table Field to collect clean, row-by-row sign-offs — perfect for group attendance, toolbox talks, or ongoing acknowledgements.
How to add a Signature field
In the Form Builder, open your form and go to the Builder tab.
Add a Signature field by clicking Add Item or dragging it from the Fields menu.
Give the field a clear Label (e.g. “Client Signature”) and an optional Description.
Configure field settings:
Input Required – Make it mandatory if needed.
Show Time Entered – Automatically captures the exact date and time of signing.
Show User Last Edited – Records the name of the signer (for logged-in users).
Summary Page Settings – Enable:
Display in List – Show signature presence in the record list view
Filterable – Search by who has/hasn’t signed
Edit in List – Edit signatures from the summary list (if needed)
Publish when ready.
Show Time Entered & Show User Last Edited - these options help ensure compliance by providing a digital audit trail of who signed and when — ideal for clinical, legal, and workplace documentation.
Frequently Asked Questions (FAQs)
Q. Can I collect multiple signatures on one form?
A. Yes! Add the Signature field into a Table Field to capture sign-offs from several people in one go.
Q. Can I see who signed and when?
A. Absolutely. Enable Show Time Entered and Show User Last Edited to track this automatically.
Q. Is the Signature field mobile-friendly?
A. Yes — users can easily sign using touch or a stylus on phones and tablets.
Tips
For multiple signatures, place the field inside a Table Field — each row can include name, role, and signature.
Combine with Dropdowns or Text fields to log additional signer details.
Preview your form to make sure everything looks right.