The Transactions page is where you see transactions Kordis pulls in — from your bank accounts, credit cards, integrations like QuickBooks and Ramp, and any transactions you create manually. It's also where you do the work that powers the rest of Cash Flow Tools: categorizing activity so the Dashboard, Calendar View, and Reports reflect your business accurately.
Getting to the Transactions page
From the left navigation under Cash Flow Tools, click Transactions. You'll land on a page with four tabs across the top.
The four tabs
Bank Transactions — every posted transaction from your linked bank accounts via Plaid. The default view and the most common place you'll work.
User generated transactions — transactions you've added manually to a forecast (via the Add Transaction button on the Cash Flow dashboard). Useful for projecting one-off or recurring activity that doesn't come from your bank.
Bills — bills synced from accounting and spend integrations like QuickBooks and Ramp. Each bill appears here as a single canonical record, even when it shows up in a forecast multiple times (a recurring monthly bill, for example, takes up 12 forecast slots over a year — but only one row on this tab). Categorizing a bill here applies the category to every occurrence of that bill across all of your forecasts automatically.
Credit Card Transactions — activity from credit card accounts you've linked through Plaid. Tracked separately from cash because credit card spending is debt, not actual cash out of your bank. Ramp Card transactions also pull into this tab.
What each row shows
On the Bank Transactions and Credit Card Transactions tabs, each row includes:
Transaction Partner — the vendor or customer involved (see How vendors are identified below).
Date — when the transaction posted at your bank (sortable).
Bank Account (or Card on the credit card tab) — which account it came from.
Amount — the value of the transaction (sortable).
Description — the raw description from your bank (sortable).
Business Categorization — how the transaction is classified for cash flow reporting. New transactions arrive as Uncategorized - Operating.
Only posted transactions appear. Pending authorizations — like a hold from a gas station or a card swipe that hasn't settled — won't show up until they've cleared at your bank.
Below the table you'll find pagination controls with a rows-per-page selector and the total transaction count for your current view.
Searching and filtering
Search
The search box at the top of the page lets you find transactions by keyword. It searches transaction details on most tabs; on the Bills tab it specifically searches by billing vendor name.
Filters
Click Filters in the top toolbar to open the filter panel as a right-side drawer. Adjust your selections and click Apply Filters at the bottom of the drawer to update the list — they don't apply automatically. The filter set varies by tab:
Bank Transactions
Date — range picker.
Amount — minimum and maximum.
Transaction Partner — multi-select; search across the vendors and customers Kordis has identified.
Cash Flow Direction — choose In (e.g. deposits) or Out (e.g. withdrawals).
Business Category — multi-select grouped by Operating / Non-operating.
Bank Account — multi-select to focus on one or more linked accounts.
Credit Card Transactions
Date — range picker.
Amount — minimum and maximum.
Transaction Partner — multi-select.
Business Category — multi-select grouped by Operating / Non-operating.
Card — multi-select to focus on one or more linked credit cards.
Bills
Amount — minimum and maximum.
Payment Date — range picker.
Due Date — range picker.
Source — multi-select across your QuickBooks and Ramp integrations.
Billing Vendor — multi-select across vendors that have generated bills.
User generated transactions
Date — range picker.
Amount — minimum and maximum.
Added By — multi-select of teammates who created transactions.
Forecast — multi-select across your forecasts.
Business Category — multi-select.
Recurring — choose Weekly or Monthly.
How Transaction Partners are identified
Plaid identifies Transaction Partners from transactions however does not do it on every transaction. Therefore Kordis leverages AI to look at the bank transaction description to identify the Transaction Partner in cases when Plaid is unable to do so. If our AI system is unable to identify the vendor you will see the Transaction Partner listed as "N/A".
If Kordis gets a vendor wrong — or doesn't have one yet — you can fix it:
Per row: click the Transaction Partner cell on any row and assign the correct vendor (below)
In bulk: select multiple rows and use Edit Transaction Partner from the bulk action bar to apply the same vendor to all of them.
Categorizing transactions
Categorization is the most important workflow on this page. Every transaction sits in one of two top-level buckets:
Cash In — money that has moved into your bank account.
Cash Out — money that has left your bank account.
Within each bucket, transactions are further organized as Operating (standard business activities) or Non-Operating (other cash movements not related to core operations).
Categorizing Transactions
Click the category dropdown on any transaction row and pick a new one (e.g., move a transaction from Uncategorized to Utilities). There are two groups of categories: Operating and Non-Operating. Operating categories are core to the operations of the business while Non-Operating categories could be items related to Interest or Litigation Fees.
We have a pre-set list of categories but you are also able to create new categories by typing into the search bar and then clicking add new category at the bottom of the dropdown menu.
When you categorize transactions, Kordis will ask whether to apply that category to all transactions from the same Transaction Partner IF a Transaction Partner exists for the transaction. Saying yes is the auto-categorization rule — it does the following:
Past transactions: every existing transaction tied to this Transaction Partner gets the new category — even matching vendors that came in through different bank accounts or integrations.
The transaction partner default: Kordis updates the transaction partner itself so any future transaction it matches to this transaction partner inherits the new category automatically.
Saying "Not now" applies the new category to only this one transaction and changes nothing else.
Bulk categorizing
Tick the checkbox on multiple rows (or hold Shift and click to select a range). A bulk action bar appears at the top of the page with these options:
N selected with a Clear link to deselect.
Select all N matching transactions — appears once you've selected every row visible on the current page; extends the selection to every transaction matching your filters and search across all pages.
Edit Category — apply a category to every selected transaction at once.
Edit Transaction Partner — attach a vendor or customer to multiple transactions in one step.
Exporting to Excel
Click the export icon in the top toolbar (just left of the Filters button) to download an Excel file of your transactions. If you've selected specific rows, the export contains only those rows; otherwise it covers the current view based on your active filters and search.
Kordis generates an .xlsx file named "<Your Organization> Transactions - <Date>". The columns vary by tab:
Bank Transactions / Credit Card — Transaction Partner, Date, Bank Account, Amount, Description, Business Categorization.
User generated — Transaction Name, Type, Forecast, Category, Amount, Added By, Date, Recurring.
Bills — Bill Name, Source, Billing Vendor, Amount, Payment Date, Due Date.
Why your categories matter beyond this page
Categories you set on the Transactions page flow through the rest of Kordis:
The Cash Flow Dashboard uses them to break down inflow and outflow by category.
Forecasts built from your historical data inherit the same categorization, so projections reflect how you've classified past activity.
Some Kordis Reports use transaction categorizations in data visualizations.
The more you categorize, the less manual work you'll have over time — once you set the right vendor and category for a transaction, similar future transactions are handled the same way automatically.
Related
Cash Flow Tools overview — how Cash Flow Tools fits together end-to-end.
Linking Business Bank Accounts — how transactions get into Kordis in the first place.