Hey There!
This article will provide you with ways you can use the Portal in your attendance team meetings. We will provide you with an example attendance agenda you can use with your team and several quick 5-10 minute activities you can easily incorporate into your daily attendance routine.
Happy exploring! As always, feel free to share your feedback at schoolsupport@newvisions.org.
Overview
Monitor Daily Attendance
Navigate to the Attendance List from the main left sidenav
Click on the 1st dropdown to hone in on the attendance metric your team would like to focus on. NOTE: This will depend on the frequency of your attendance meetings. For example, if your team meets weekly then select the Attendance last 5 days from the dropdown.
What do you notice about the students missing more than 2 days and their current YTD attendance?
What do you notice about the distribution between chronically absent (80-89.9%) and severely chronically absent (60-79.9% and Less than 60%)?
Click on the second column header to sort the column in ascending order.
Example student groups for outreach:
At risk students who have missed 2 or more of the most recent school days
Chronically absent or Severely chronically absent who have had perfect attendance in the last 5 days
Review attendance trends for students receiving supports
Navigate to the Attendance List from the main left sidenav
Click on the 1st dropdown to hone in on the attendance metric your team would like to focus on
Use the third dropdown to group by Supports
Monitor students' attendance for this term
Navigate to the Attendance List from the main left sidenav
Click on the 1st dropdown to select Attendance this term
Use the second dropdown to select the students you want to view and the third dropdown to choose how you want to group these students
Monitor students’ progress assigned to Point People
Navigate to the Dashboard from the main left sidenav. Then click on the Chronically absent students tile
Use the third dropdown to group by Point person and select an Attendance point person
Use the second dropdown to explore additional ways to view student groups to identify trends
Create customized attendance views
Click the Data grid category on the left side-nav
To change the data being displayed select Edit Columns in the upper left-hand corner and choose relevant data
Click Apply columns when you have finished your customization
Any filtered view can be exported to a spreadsheet by clicking on Export CSV in the upper left-hand corner
Suggested Activities
Recommended staff: Attendance Team Members
Monitor Chronic Absenteeism and Assign Attendance Point People |
Navigate to the Dashboard from the main left sidenav. Then click on the Chronically absent students tile. |
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Use the second dropdown to explore additional ways to view student groups to identify trends |
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Navigate to the Student list by selecting a row from the table. Enable Batch Actions from the right sidenav and check the boxes next to the names of students to be assigned the same Point Person. Then select Edit fields and assign a staff member from the list. *Note: Only staff members with edit access can be Point People |
Monitor Chronic Absenteeism Across Attendance Point Persons |
Navigate to the Dashboard from the main left sidenav. Then click on the Chronically absent students tile. Use the third drop-down to group by the Attendance point person. *Note: Only staff members with edit access can be Point People |
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View Student Profiles and Note Tier 2 and 3 Outreach |
Click Batch actions and check the names of the students you are assigned Point Person for. Click View profiles from the right sidenav and add a note for each student as you conduct tier two and three outreach. NOTE: Having the student profile handy also allows you to have a holistic view of each student at your fingertips while you are conducting phone calls home |
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Next Steps |
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