This article explains the features of the new LegalOn. For information on the current version’s product features, please refer to this page.
Administrator roles
There are two types of administrator roles: IT Administrator and Module Administrator. Users with administrator roles can manage system-wide settings and service operations as follows:
Menu | Feature | Overview | IT Administrator | Module Administrator |
Module settings | License | View subscribed modules, optional features, and usage. | ◯ | ◯ |
| Matter Management (*1) | Manage matter information fields, email restrictions, matter request forms, etc. |
| ◯ |
System settings | Users | Add, edit, and deactivate users. | ◯ |
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| User groups | Add, edit, and delete user groups. | ◯ |
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| Workspaces | Add, edit, and move workspaces. | ◯ |
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| Departments (*1) | Add, edit, and delete departments. | ◯ |
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| SSO Settings (*2) | View SSO configuration information. | ◯ |
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| Slack Integration (*1) | Integrate LegalOn with Slack. | ◯ |
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◯ = Available, Blank = Not Available
*1 Requires a "Matter Management" module contract.
*2 Requires an "Single Sign-On (SSO)" feature contract.
💡 Info
There is no limit to the number of IT Administrators or Module Administrators. |
User types
User types are selectable based on your contracted modules:
Module | User type |
Matter Management | Pro, Standard |
LegalOn templates | Pro |
LegalOn Assistant | Using |
Main available features
The features available to you depend on your module contract status and assigned user type:
Menu | Feature | Standard Feature | Applicable module/License |
Matters | Notification settings |
| Matter Management: Pro (*1) |
| Matter creation (Email) |
| Matter Management: Pro/Standard (*2) |
| Matter creation (In-product) |
| Matter Management: Pro (*1) |
| Matter creation (Matter request form) (*3) |
| Matter Management: Pro/Standard (*2) |
| View/Edit/Delete Matter information |
| Matter Management: Pro (*1) |
| View/Edit Timeline |
| Matter Management: Pro (*1) |
| Search matters |
| Matter Management: Pro/Standard (*1) |
Contracts | Upload Files (Contracts, Company Templates, Others) | ◯ |
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| Download Files (Contracts, Company Templates, Others) | ◯ |
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| Add/Delete Versions (Contracts, Company Templates) | ◯ |
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| Compare Files (Contracts, Company Templates) | ◯ |
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| Contract Risk Check (LegalOn Alert) |
| Review |
| Contract Risk Check (Playbook) |
| Review |
| AI Revise (LegalOn Alert) |
| Review |
| AI Revise (Playbook) |
| Review |
| Edit Files (Editor) (Contracts) | ◯ |
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| Cross-search Files (Contracts, Company Templates, Others) | ◯ |
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| Search Clauses (Contracts, Company Templates) | ◯ |
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*1 The "Matter Management" module has two license types (Pro/Standard). For detailed differences, refer to "Differences in features between Pro/Standard license for Matter Management module."
*2 If you have a "Matter Management" module contract, users not registered in LegalOn can also use this feature.
*3 This can be used by users not registered in LegalOn. Only Module Administrators with a "Matter Management" module contract can add matter request forms or set IP address restrictions.
⚠️ Notes
Depending on the combination of access permissions and user type, features not restricted by user type may also be limited. |
Access permissions
Access permissions determine what actions can be performed on workspaces and files. There are four types of access permissions: Administrator, Editor, Contributor, and Viewer. The actions available for each permission level are as follows:
| Feature | Administrator | Editor | Contributor | Viewer |
Workspaces | View Workspace | ◯ | ◯ | ◯ | ◯ |
| Upload Files / Create Matter | ◯ | ◯ | ◯ |
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| Edit Workspace (Create/Move/Delete/Update Info/Add & Restrict Access) | ◯ | ◯(*1) |
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| Stop Workspace Access Permission Inheritance | ◯ |
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Files | View/Download Files (incl. file info) | ◯ | ◯ | ◯ | ◯ |
| Delete Files | ◯ | ◯ | ◯(*2) |
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| Add/Remove File Versions from Version List | ◯ | ◯ | ◯(*2) |
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| Reorder/Merge Version List | ◯ | ◯ |
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| Edit Files (via editor: contract editing/comment viewing & editing/file info editing) | ◯ | ◯ |
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| Link Related Files (*3) | ◯ | ◯ | ◯(*3) |
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| Move Files Between Spaces | ◯ | ◯ | ◯(*2) |
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| View Users with File Access Permission | ◯ | ◯ | ◯(*2) |
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| Add/Restrict File Access Permissions | ◯ | ◯(*1) | ◯(*2) |
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| Stop File Access Permission Inheritance | ◯ |
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| AI Revise (Automatic Correction) (*4) | ◯(*4) | ◯(*4) |
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Matters (*5) | View Matter | ◯ | ◯ | ◯ | ◯ |
| View Timeline & Send/Receive Messages | ◯ | ◯ | ◯ | ◯(*6) |
| Send/Receive Emails | ◯ | ◯ | ◯ | ◯ |
| Create/Reply to Slack Threads (*7) | ◯(*7) | ◯(*7) | ◯(*7) | ◯(*7) |
| Move Matter Information Between Workspaces | ◯ | ◯ | ◯(*8) |
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| Delete Matter | ◯ | ◯ | ◯(*8) |
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| View Users with Matter Access Permission | ◯ | ◯ | ◯(*8) |
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| Add/Restrict Matter Access Permissions | ◯ | ◯(*1) | ◯(*8) |
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| Stop Matter Access Permission Inheritance | ◯ |
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◯= Available, Blank = Not Available
*1 Editors cannot restrict access or add administrator roles for users with Administrator role.
*2 Only self-created files are editable/manageable.
*3 Subject to the following restrictions:
- Can only be linked to the "Non-Contract" tab. Cannot be linked to the "Contract" tab.
- Only self-created files are manageable.
*4 Only users with a "Review" module contract can view and use this.
*5 Only users with a "Matter Management" module contract can use this.
*6 To post messages with attached files, your access permission for the matter must be "Contributor" or higher.
*7 If Slack and LegalOn are integrated, you can use the [Slack] tab. For details, refer to "Manage matters via Slack".
*8 Only self-created files are manageable.