This article explains the features of the new LegalOn. For information on the current version’s product features, please refer to this page.
This article explains how to download the executed contract list as an Excel file.
Requirements
Module: Contract Management
Eligible users: All users in a contracted tenant
Access rights:
Administrator
Editor
Contributor
Viewer
Only files you have access rights to will appear in the download results.
Steps to Download
Display the executed contracts you want to download by following the steps in [Search Executed Contracts].
In the [Executed contracts] list, click [...] → [Export executed contracts].
Click [Export].
An automatic email will be sent with a download link. This may take a few minutes.
After export is complete, open the automatic email and click the link.
Subject: [LegalOn] Export process for executed contract list has been completed.
From: LegalOn <no-reply@legalontech.com>
LegalOn will open, and the Excel file download will start.
⚠️ Notes
Deleted contract history can be exported up to 100,000 records per export. If the count exceeds this, only the first 100,000 will be exported. Please narrow the scope using filters before exporting.
The download link in the email is valid for 7 days from the export completion time.
For troubleshooting, see [When Executed Contract List or Deleted History Cannot Be Downloaded].
Downloaded Fields
Field | Description |
Location | The folder where the file is stored. |
Internal ID | Internal management number. |
Assignee | Assignee of the contract. |
Contract title | Title of the file. |
Internal party name | Your company’s name. |
Counterparty name | Counterparty’s name. |
Transaction amount | Registered transaction value. |
Signing date (*1) | Date of contract execution. |
Auto-renewal | Indicates if auto-renewal is enabled. |
Effective date (*1) | Contract effective date. |
Expiration date (*1) | Contract end date. |
Renewal term | Duration of renewed contract. |
Non-renewal notice deadline | Deadline for rejecting renewal. |
Contract status | Status of the contract. |
Contract type, position | Contract type and company’s position. |
Related contracts | Shows if related contracts are linked. |
Special provisions | Any notes registered in contract information. |
File name | File name of the contract. |
File upload date (*2) | Date/time file was uploaded. |
File uploader | User who uploaded the file. |
Last updated (*2) | Date/time of the latest update. |
Last updated by | User who made the last update. |
URL | URL of the file detail page. |
Voucher number | Voucher number for accounting. |
Custom fields (*3) | Values from custom fields configured by the module administrator. |
(*1) Dates are based on the system timezone (PST).
(*2) Dates/times reflect your [Personal settings] timezone. (e.g., if set to (UTC-08:00) America/Los_Angeles, column headers will display “Upload date (America/Los_Angeles)” etc.)
(*3) All configured custom contract fields will be exported. See [Customize Contract custom fields].