This article explains the features of the new LegalOn. For information on the current version’s product features, please refer to this page.
This article explains how to manage renewals for executed contracts that include auto-renewal clauses.
Requirements
Module: Contract Management
Eligible users: All users in a contracted tenant
Access rights:
Administrator
Editor
Contributor
Viewer
Only administrators and editors can manage renewal deadlines.
What Is Renewal Rejection?
For contracts with auto-renewal clauses, it is often required to notify the counterparty a certain period before the contract end date if you do not wish to renew.
This notice is called a renewal rejection.
Check Contract Status
Contract status can be checked under [Contract information] → [Contract period] → [Contract status].
Status changes automatically based on entered dates and values.
Contract status | Description |
Active | Applied when [Auto-renewal status] is set to [Enabled]. |
Active - terminated | Applied when:
|
Inactive | Applied when:
|
⚠️ Notes
Contract status cannot be edited manually.
Manage Renewal Deadlines
1. Set Auto-Renewal to “Yes”
LegalOn automatically detects auto-renewal when a contract is uploaded.
If incorrect, manually set [Auto-renewal] = Yes from the [Basic information] tab.
2. Enter Contract Period Information
Enter the following five items and click [Save]:
Signing date
Effective date
Initial term (or Initial term end date) (*)
Renewed term
Non-renewal notice period
(*) If one is entered, the other is auto-calculated and cannot be edited.
The Non-renewal notice deadline will be calculated automatically.
If [Auto-renewal status] is set to [Enabled], the next deadline will also be updated automatically after each cycle.
3. Identify Contracts with Approaching Deadlines
Option 1: Receive a monthly notification email on the 1st of each month. See [How to set up contract deadline notifications].
Option 2: Sort the [Executed contracts] list by [Non-renewal notice deadline] to see contracts in order of upcoming deadlines. See [Find contracts with upcoming Non-renewal notice deadlines].
4. Update [Action status] Before the Deadline
When a deadline approaches, update [Auto-renewal status] in the [Basic information] tab:
Option | Use case |
Enabled | To proceed with renewal. |
Disabled (*) | To notify the counterparty that the contract will not be renewed. |
Terminated (*) | To record mid-term termination. |
(*) If selected, auto-calculation of [Non-renewal notice deadline] stops, and [Expiration date] becomes editable.
FAQ
Q. Why is the [Non-renewal notice deadline] not showing?
A. One or more of the required fields may be missing. Make sure all five items are entered:
Signing date
Effective date
Initial term (or Initial term end date)
Renewed term
Non-renewal notice period