This article explains how to manage renewals for executed contracts that include auto-renewal clauses.
Requirements
Module: Contract Management
Eligible users: All users in a contracted tenant
Access rights:
Administrator
Editor
Contributor
Viewer
Only administrators and editors can manage renewal deadlines.
What Is Renewal Rejection?
For contracts with auto-renewal clauses, it is often required to notify the counterparty a certain period before the contract end date if you do not wish to renew.
This notice is called a renewal rejection.
Check Contract Status
Contract status can be checked under [Contract information] → [Contract period] → [Contract status].
Status changes automatically based on entered dates and values.
Contract status | Description |
Active | Applied when [Auto-renewal status] is set to [Enabled]. |
Active - terminated | Applied when:
|
Inactive | Applied when:
|
⚠️ Notes
Contract status cannot be edited manually.
Manage Renewal Deadlines
1. Set Auto-Renewal to “Yes”
LegalOn automatically detects auto-renewal when a contract is uploaded.
If incorrect, manually set [Auto-renewal] = Yes from the [Basic information] tab.
2. Enter Contract Period Information
Enter the following five items and click [Save]:
Signing date
Effective date
Initial term (or Initial term end date) (*)
Renewed term
Non-renewal notice period
(*) If one is entered, the other is auto-calculated and cannot be edited.
The Non-renewal notice deadline will be calculated automatically.
If [Auto-renewal status] is set to [Enabled], the next deadline will also be updated automatically after each cycle.
3. Identify Contracts with Approaching Deadlines
Option 1: Receive a monthly notification email on the 1st of each month. See [How to set up contract deadline notifications].
Option 2: Sort the [Executed contracts] list by [Non-renewal notice deadline] to see contracts in order of upcoming deadlines. See [Find contracts with upcoming Non-renewal notice deadlines].
4. Update [Action status] Before the Deadline
When a deadline approaches, update [Auto-renewal status] in the [Basic information] tab:
Option | Use case |
Enabled | To proceed with renewal. |
Disabled (*) | To notify the counterparty that the contract will not be renewed. |
Terminated (*) | To record mid-term termination. |
(*) If selected, auto-calculation of [Non-renewal notice deadline] stops, and [Expiration date] becomes editable.
FAQ
Q. Why is the [Non-renewal notice deadline] not showing?
A. One or more of the required fields may be missing. Make sure all five items are entered:
Signing date
Effective date
Initial term (or Initial term end date)
Renewed term
Non-renewal notice period