Collections are a great tool for organising your Leonardo.Ai generations. You can share your Collections with your teammates via the Library.
How to share a Collection
Note that in the steps below, as you are sharing a Collection that you created, you are the Owner - but Editors can make the same changes to permissions. For more details see How Permissions Work below.
1. Head to your Library via the menu on the left.
2. Go to the Collections tab, and select Your Collections.
3. Find the Collection you want to share. Click on the 3 dots (︙) in the bottom right, and select Share from the drop-down.
4. Under Team Access you can select the level of permissions to grant to your entire team. **
**Note that making a selection will apply your selection immediately
5. If you want to grant access to specific teammates - start typing your teammate's username or email address in the search bar, and click on the search result to select them.
6. Once you've made your selection, select the level of permissions you want to give your teammates to the right.
Click the Invite button when ready. **
**Note that clicking Invite will apply your selections immediately
How to change your teammates' existing permissions
1. Head to your Library via the menu on the left.
2. Under the Collections tab, find the Collection that you want to change permissions for. If it's a Collection that you created, you will find it in Your Collections. Or, if it's a Collection created by someone else, you will find it in Shared with You.
3. Click on the 3 dots in the bottom right, and select Share from the drop-down.
4. You can change or remove existing permissions for individual teammates, or for the entire team via the dropdown. **
**Note that making a selection will apply your selection immediately
How permissions work
There are three levels of permissions that apply to Collections - Owner, Editor, and Viewer.
Owner
When you create a Collection, you become the Owner of that Collection.
As an Owner, you can:
View the Collection and its contents in Library
Organise the Collection (add/remove images, add images to other Collections)
Grant and remove Viewer or Editor permissions to individual teammates
Grant and remove Viewer or Editor permissions to the entire team at once
Remove/delete the Collection
Editor
As an Editor, you can:
View the Collection and its contents in Library
Organise the Collection (add/remove images, add images to other Collections)
Grant and remove Viewer or Editor permissions to individual teammates
Grant and remove Viewer or Editor permissions to the entire team at once
Editors cannot:
Remove/delete the Collection
Viewer
As a Viewer, you can:
View the Collection and its contents in Library
Viewers cannot:
Organise the Collection (add/remove images, add images to other Collections)
Grant and remove Viewer or Editor permissions to individual teammates
Grant and remove Viewer or Editor permissions to the entire team at once
Remove/delete the Collection
Permission inheritance
When a Collection is created inside another Collection, the original Collection is called the parent, and the newly created Collection is called the child. If another Collection is created inside a child Collection, it becomes a grandchild Collection.
When permissions are assigned to the parent Collection, the same permissions are automatically applied to child and grandchild Collections, which is known as permission inheritance.
Collection owners may choose to assign additional permissions to new team members within a child Collection. In this case, new members will gain access to the child Collection but not the parent Collection.
Let’s say your teammate moves Collection X parent collection (e.g. “Art Deco”) into a different parent collection called Collection Y (e.g. “Visual Arts”).
Here’s what happens:
Collection X keeps its original permissions
Anyone who already had access to Art Deco still has that access.Collection X also inherits the permissions from Collection Y
So if someone had access to Visual Arts, they now also have access to Art DecoIf a user has permissions on both Collections
The permissions from the parent (Visual Arts) will override their original permissions on Art Deco.
For example:
If Sam had view-only access to Art Deco but edit access to Visual Arts, Sam now has edit access to Art Deco too.
Ownership in detail
A Collection can be created in (or moved into) a Collection. When this happens, the original Collection is the parent Collection, and any Collections within the parent Collection are the child Collections.
The owner of the parent Collection is the owner of all child Collections.
Moving a Collection
If a teammate moves a Collection into another teammate's Collection, ownership of the Collection transfers to the owner of the parent Collection. When ownership of a Collection is transferred to a new teammate, the previous owner becomes an editor of the same Collection
The previous owner retains ownership of the images themselves. This means that the new owner of the Collection still cannot delete the images (they can remove them from the Collection, however).
Example:
Bill is the owner of a Collection called Bill's Collection, and Jane is the owner of a Collection called Jane's Collection.
Jane has shared Jane's Collection with Bill, so Bill can see it in his Library.
Bill attempts to move Bill's Collection into Jane's Collection.
Bill sees a prompt ‘'You’ll remain the owner of the images in this collection but the collection ownership will be transferred''.
Jane is now the owner of Bill's Collection, and Bill is now an editor.
Jane can remove the images within from the Collection, but she cannot delete the images themselves as Bill retains ownership.
Frequently Asked Questions
When I create a Collection, is it shared by default?
No, when a new Collection is created it is by default set to private (not shared).
What happened to our old Team Collections?
All existing Team Collections have been automatically shared with the entire team.
The teammates that created the Team Collections are the Owners, and can find them in their Library under Your Collections. Everyone else in the team has been granted Editor permissions and can find Team Collections in their Library under Shared with You.
Note: If you create a new Collection following this feature update, permission to view/edit this Collection will need to be set by you. Your Collection will not be shared by default.
Can I share a Collection with someone outside my team?
No, this initial release only allows you to share a Collection to members within your team. Public sharing is not available.
What happens if a private image (ie. hidden from Team Feed) is added to a shared Collection?
The image will remain hidden from Team Feed, but it will be viewable if a teammate views the Collection.
What is the difference between deleting an image and removing an image from a Collection?
Delete an image
This will permanently delete the image across all Libraries, Feeds and Collections. This includes My Generations, Team Feed, and any Collections the image is within.
Remove from Collection
This only removes the image from the current Collection.
The original image remains accessible via Library > My Generations.