As a Teams admin, you’ll find all the essential steps to invite team members, manage roles, and remove members as needed.
To be able to manage your Team as a Teams admin, you will need to be either the "Team Owner" or an "Admin". Please contact a current Teams admin for access.
To get started on managing your team, follow the steps below:
Click on your team name in the top left
Select "Settings" from the drop-down menu
At the top of the screen, click on "Teams"
Find the Team you want to manage, and click the "Manage Members" button
The following pop-up will appear, where you can invite users and manage your invitations.
Inviting members
To invite members, simply enter their email address in the "Invite members:" box and click "Invite". Once invited, you will see that their email address is listed as pending.
To cancel/remove a pending invite, click on Options > Remove.
You can also bulk invite multiple people to your Team - simply list their emails separated by commas, and copy/paste into the "Invite members:" box.
Accepting Invites
Invited users will receive an email invitation that will direct them to Leonardo to create an account. After signing up, they will receive a notification within the app that they have been invited to a team.
Clicking on the notification will redirect the user to the Teams section of the Settings page where they can either accept or decline the invitation.
Once accepted, they will be able to see their role. They can also click on the Members button to view the list of all team members.
Removing a team member
Team owners can remove a team member by going to Settings > Teams > and clicking on the Members button. From there, simply click on the Options button of a member then click Remove.
An email notification is sent to the team owner, and to the team member who was removed.
Please note, when team members are removed:
their seats become vacant and can be filled by inviting other users at no cost. If no user is invited by the end of the billing cycle, unused seats will be removed to avoid charges.
their assets are automatically transferred to the team owner - see below for more detail.
What happens to a removed team member's assets?
When a team member is removed, all of their relevant assets are automatically transferred to the team owner. The team owner will be able to see them in their Library, and they are now owned by the team owner.
Images and videos will appear in the team owner's Library, under My Generations, while Collections will appear under Your Collections.
If a team member has previously generated assets with the "Hide in Team Feed" toggle enabled, those assets will still transfer to the team owner as per above, and they will remain hidden from the Team Feed.
What happens when a team member is removed while viewing the Team Feed or a Collection?
If a team member is viewing the Team Feed or a Collection and they are removed from the team - when they attempt to navigate, the page will refresh and they will see a pop-up informing them that they no longer have access.
Changing your team name and logo
To change your team name and logo, follow the steps below:
Click on your team name in the top left
Select "Settings" from the drop-down menu
At the top of the screen, click on "Teams"
To change your team logo, find the team you want to manage, and click on the current logo
To change your team name, find the team you want to manage, and click the pen icon
How do I assign a team member as an Admin?
As a "Team Owner" or "Admin", you can promote an existing team member to the Admin role, or invite a new team member.
To promote an existing team member:
Click on your team name in the top left
Select "Settings" from the drop-down menu
At the top of the screen, click on "Teams"
Find the Team you want to manage, and click the "Manage Members" button
Use the dropdown and select "Make Admin" to promote them to the Admin role.
To invite a new team member as an Admin:
Invite them to the Team as per this section
They will appear as a "Pending Invite". Use the dropdown and select "Make Admin"
What is the difference between a Team Owner, an Admin, and an Editor?
Admins have more permissions than Editors, but fewer than Owners.
Admin Capabilities:
Manage team members: Invite new members, update roles, or remove existing ones.
Update team settings: Change the team name and logo.
Owners have full control over the Team and Team subscription. They can perform all functions outlined in this article, and only Owners can do the below:
Update payment methods
View invoices
Add or remove seats
Cancel the subscription
Delete the team
Editors are focused solely on content creation and do not have access to Team management or subscription settings.