As a Teams admin, you’ll find all the essential steps to invite team members, manage roles, and remove members as needed.
To be able to manage your Team, you will need to be either the "Team Owner" or an "Admin". Please contact a current Teams admin for access.
To get started on managing your team, follow the steps below:
1. Click on your Team name in the top left, and select "Settings" from the drop-down menu.
2. Click "Members" on the left (you can switch to managing a different Team by clicking on your Team name).
3. You will see a list of all your Team's members and their roles, including pending invites. Here you can invite new team members, manage pending invitations, remove current team members, and change roles.
Inviting new members
To invite new members, simply enter their email address in the "Invite Members" box and click "Invite". Once invited, you will see that their email address is listed as a pending invite.
To cancel/remove a pending invite, use the dropdown and select "Cancel Invite".
To invite the new member as an Admin, use the dropdown and select "Make Admin".
You can also bulk invite multiple people to your Team - simply list their emails separated by commas, and copy/paste into the "Invite members:" box.
Removing a team member
Team admins can remove a team member by using the dropdown and selecting "Remove Member".
An email notification is sent to the team owner, and to the team member who was removed.
Please note, when team members are removed:
their seats become vacant and can be filled by inviting other users at no cost. If no user is invited by the end of the billing cycle, unused seats will be removed to avoid charges.
their assets are automatically transferred to the team owner - see below for more detail.
Assigning a team member as an Admin
To assign a current team member as an Admin, use the dropdown and select "Make Admin" to promote them to the Admin role.
Accepting Invites
Invited users will receive an email invitation that will direct them to Leonardo to create an account. After creating the account, they will receive a notification within the app that they have been invited to a team. **Note that invites expire in 30 days.
Clicking on Accept will add them to the team, and they will see a confirmation pop-up.
Frequently Asked Questions
What happens to a removed team member's assets?
When a team member is removed, all of their relevant assets are automatically transferred to the team owner. The team owner will be able to see them in their Library, and they are now owned by the team owner.
Images and videos will appear in the team owner's Library, under My Generations, while Collections will appear under Your Collections.
If a team member has previously generated assets with the "Hide in Team Feed" toggle enabled, those assets will still transfer to the team owner as per above, and they will remain hidden from the Team Feed.
What happens when a team member is removed while viewing the Team Feed or a Collection?
If a team member is viewing the Team Feed or a Collection and they are removed from the team - when they attempt to navigate, the page will refresh and they will see a pop-up informing them that they no longer have access.
How do I change my team name and logo?
To change your team name and logo, follow the steps below:
1. Click on your Team name in the top left, and select "Settings" from the drop-down menu.
2. Click "Team Profile" on the left (you can switch to managing a different Team by clicking on your Team name).
3. Click on the current logo or Team name to make changes.
What is the difference between a Team Owner, an Admin, and an Editor?
Admins have more permissions than Editors, but fewer than Owners.
Admin Capabilities:
Manage team members: Invite new members, update roles, or remove existing ones.
Update team settings: Change the team name and logo.
Owners have full control over the Team and Team subscription. They can perform all functions outlined in this article, and only Owners can do the below:
Update payment methods
View invoices
Add or remove seats
Cancel the subscription
Delete the team
Editors are focused solely on content creation and do not have access to Team management or subscription settings.
What happens if the invited user tries to use a different email to login or create a new account?
After clicking on the Accept Invite button, the system checks that the email used to login or create a new account matches the email that the invite was sent to.
If there's a mismatch, the user is prompted to correct it.
If the correct email is used, after logging in the invited user will see the invite notification and will be able to accept and join the Team.