In This Article

  1. Why You Should Tag Your Lessons

  2. Creating Tags

  3. Tag Visibility

  4. Editing and Deleting Tags

  5. How to Apply Tags

  6. Tips for Writing Great Tags


Why You Should Tag Your Lessons

As content increases, so does the difficulty of keeping it organized and discoverable. Tags help solve this problem. Tags are a kind of metadata, a keyword or term that, when applied to learning content, helps you manage the contents of your Lessonly account.

Tagging confers at least two major benefits:

  • Tags facilitate lesson management, improving search and discovery.

  • Tags ensure learners aren't overwhelmed by irrelevant content; they only see lessons on the Learn tab that pertain to them.


Creating Tags

To access the tag menu, select the gear icon in the upper right-hand corner of any page in Lessonly, then select Tags from the menu.

💡 Note: Only admins can create and edit tags by default, but people in manager and creator roles can be given permission to manage tags. For more information see this article.

Next, click the blue New Tag button to launch the tag creation interface.

Give your new tag a name, an optional description of its purpose or proper use, and set its visibility.


Tag Visibility

Tag visibility has important implications for the way learning content is displayed in Lessonly.

  • If a tag is marked Visible as topic in Learn, any content thus tagged and added to the Learn tab will be grouped into categories of related content called topics, as pictured below.

  • If a tag is marked Visible and featured as topic in Learn, any content with this tag will appear with a star under Additional Learning Content.

  • Tags marked Not visible as topic in Learn will only appear in the admin view of the Contents tab. Such a tag will help you describe and find content, but it won't affect the way content appears in Lessonly.

🚨 Note: To make tags appear on the Learn tab as Topic Cards, the tagged content must be made available on the Learn tab.

Select Create tag when you're finished to add the tag to your library.


Editing and Deleting Tags

To edit or delete a tag, navigate to the All Tags menu (gear icon > Tags), then select edit or delete as pictured below.

Clicking delete will launch a modal window prompting you to confirm your decision. Once a tag is deleted it's gone for good; you'll need to create it anew if you wish to use the same tag again.

Edit a tag to revise its name, visibility, and description. Editing tags also allows you to assign a cover image for topic cards in the Learn tab.

💡 Note: The recommended size for cover images is 248 X 496 pixels.


How to Apply Tags

Lessons, paths, and certifications can be tagged from their respective overview pages. Users must have content permissions (and shared ownership, if applicable) to apply tags. Look for the tag field in the right-hand settings menu.

💡 Tip: If you want all learners in your company to see tagged content on their Learn tabs, add "Everyone" to the Add to Learn field. This option is only available for admins and users with full people permissions.


Tips for Writing Great Tags

  • Keep tags to two words or fewer, and be specific. For example, choose "baking" rather than a broader term like "cooking", which consists of many kinds and methods.

  • Be consistent. Standardize your use of symbols, capitalization, singular and plural terms, and the parts of speech (noun, verb, etc.) This will make your tags easier to parse.

  • Use only as many tags as you need to describe content and enhance its discoverability. Adding too many tags may confuse more than it clarifies.


Questions? Contact the Support team at support@lessonly.com

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