Instead of inviting each team member individually, you can set up self-service options that let people join your Space on their own.
Only Admins can configure team join settings.
Ways team members can join
There are three ways team members can join your Space without a direct invite:
Join links: Shareable URLs that anyone can use to join your Space.
Approved email domains: Allow anyone with an email from your company's domain to join automatically.
SSO auto-join: If SSO is set up, team members can join automatically by signing in through your identity provider.
All self-service options use your New User Access settings to determine what role and Portal access new members receive.
1. Join links
A join link is a URL you can share with your team. Anyone who visits the link can create an account and join your Space.
Enable or disable join links
Go to your Space settings
Find Join link under Access Controls
Toggle it on to enable, or off to disable
When enabled, you'll see your join link URL that you can copy and share.
To keep your Space secure you can regenerate the Join Link at any time. The old link will become invalid immediately.
When to use join links
Join links work well when you:
Want to share access in a team channel or email
Are onboarding a group of people at once
Don't need to restrict access to specific email domains
2. Approved email domains
Allow anyone with an email address from your company's domain to join your Space automatically. For example, approving acme.com lets anyone with an @acme.com email join.
Add an approved domain
Go to your Space settings, or click Other ways to invite when inviting users
Find Join by company email
Click Add domain
Enter your email address with the domain you want to approve (e.g.,
you@acme.com)Click Continue
Check your inbox and click the verification link
Once verified, anyone with that email domain can join your Space by signing up for Lingo with their company email.
Domain verification
When you add a domain, Lingo sends a verification email to confirm you have access to that email domain. Until you click the verification link:
The domain appears with a warning icon
Your team can only join your space if they follow a link to your space to signup
After verification, any user that signs up with a matching email domain will be able to join your Space.
When to use approved email domains
Approved email domains work well when you:
Want everyone at your company to have easy access
Use company email addresses consistently
Want to automate onboarding for new employees
Want more control than join links provide
3. SSO auto-join
If your Space has SSO configured, team members can join automatically by signing in through your identity provider. See Setting Up SSO for details.
Configuring default access for new members
All self-service joining options use your New User Access settings. This controls:
Which Portals new members are automatically added to
The default role (Member)
See Configuring New User Access to set up default access.
Billing note
New team members who join your Space through any method may incur addional costs but new user access settings do not allow anyone to join as an editor.