Team AI Attendee: Simplify Collaboration and Minimize Distractions

When it comes to streamlining team collaboration, the last thing you want is a meeting overwhelmed by multiple AI bots. That’s where the Team AI Attendee shines—offering a seamless, unified experience for your team while avoiding unnecessary clutter in meetings.

Here’s how the Team AI Attendee can transform your workflow and ensure your meetings are efficient, effective, and distraction-free.

1. Streamlined Summaries for the Whole Team

Instead of each team member inviting their personal AI bot, the Team AI Attendee joins as a single representative, capturing key points and generating actionable summaries. This ensures consistency in the insights shared while avoiding redundancy.

2. Decluttered Meetings

Imagine a scenario where every participant invites their own AI bot—your meeting room could quickly become bot-heavy and disorganized. With the Team AI Attendee, there’s only one AI, leading to cleaner, more focused discussions.

3. Simplified Setup

By default, the Team AI Attendee can be configured to join only the meetings you host, making it unobtrusive and easy to manage. No more worrying about it jumping into irrelevant calls or needing constant adjustments.

4. Centralized Knowledge Sharing

With one AI attendee summarizing meetings, the insights are shared with the entire team. Everyone stays aligned, whether they were in the meeting or not, and there’s no need for duplicate efforts.

To make the most of the Team AI Attendee, follow these best practices:

1. Adjust Settings to “Only Meetings I Host”

• By setting the Team AI Attendee to join only the meetings you host, you ensure it participates when it’s truly needed.

• This prevents unnecessary interruptions in meetings where it isn’t relevant.

2. Turn It On for Specific Meetings

• For meetings where you’d like the Team AI Attendee to participate, simply toggle it on by clicking the sparks icon in the timeOS calendar. This way, you can ensure it only joins when it’s essential.

3. Invite It Manually When Needed

• In cases where additional customization is required, you can manually add or remove the Team AI Attendee. For detailed instructions, refer to our guide on Manual Addition and Removal of Your AI.

Read more about timeOS for Business here.