Effortlessly keep your team aligned and informed with timeOS for Business by sharing AI-generated meeting notes. This powerful feature allows you to share summaries and insights seamlessly, ensuring everyone stays on the same page—whether they attended the meeting or not.
Here’s how to set up and optimize note sharing for your team.
Why Share AI Notes?
1. Enhanced Collaboration
AI notes provide a clear and concise summary of meetings, making it easier for team members to follow up on action items and key points.
2. Streamlined Knowledge Sharing
Automatically sharing meeting notes ensures your team has access to the insights they need without relying on manual updates.
3. Optimal Setup with One Team AI Attendee
When using the Team AI Attendee, sharing AI notes with team members simplifies communication and ensures everyone benefits from a unified, clutter-free experience. Learn more about the Team AI Attendee in this article.
How to Configure Default Note Sharing
To share AI notes with your team automatically, follow these steps:
1. Go to “Manage Your Team”
• Navigate to the Manage Your Team settings in your timeOS account.
2. Set Default Sharing Preferences
• Under the option “By default, automatically share meetings with”, select your preferred sharing setting:
• No One: Don't share anything by default.
• Invited team members: Share only with those invited to the meeting.
• All team members: Share notes with everyone on your team.
3. Our Recommendation: Invited team members
• For minimal clutter and maximum effectiveness, we recommend selecting Invited team members as your default setting. This approach ensures that notes are shared only with those who need them, avoiding unnecessary notifications while maintaining ultimate sharing capabilities.
How to Share Notes Manually from the Team Workspace
Sometimes, you may want to share specific meeting notes manually. timeOS makes this easy from the Team Workspace:
1. Access the Team Workspace
• Navigate to the Team Workspace in your timeOS dashboard.
2. Locate the Meeting Notes
• Find the meeting you’d like to share notes for in the workspace list.
3. Share with Team Members
• Click the Share button next to the meeting notes.
• Toggle to Share with the entire team
• Or choose the team members or external collaborators you want to share the notes with.
