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Start with a template

Save tons of time by building your scheduling templates

Reut Shechter avatar
Written by Reut Shechter
Updated over a year ago

You can make each meeting a template with timeOS and share your availability. Adding the correct agenda, avoiding conflicts with your personal or teammates' calendars, and more.

  • Start by pressing the 'Share times' button on the top left.

  • When you join timeOS, you will first need to claim your user name, which means what will be your personal link URL.

  • After claiming your user name, you will see two templates that timeOS has already added to your account. The first, '👋chat with [your name],' is your default template. You can edit them or start from scratch.

  • Once you press on the three dots and 'edit,' you can start and customize it or press 'New template.'

You can change the following:

First screen- 'Event details.'

  • The meeting's name [which is also the template's name].

  • The meeting duration.

  • Adding an agenda with our AI assistant [we know that on the general link, it might be more challenging, but you can go with a broad agenda that will put the meeting into a framework].

  • Allowing participants to change the duration of the meeting [we will recommend checking a box and picking the shortened option. We want to avoid coming across a 120min meeting out of nowhere, and it's our time, after all].

  • Location- timeOS is integrated with Google Meet. Once you log in to timeOS with your google account, we will create a Google Meet link for the meeting.

  • Remember that once you add a link or physical location, it will save it for this template. So it's a one-time setup.

Second screen- 'Availability.'

This is your time protector screen. Mark the hours you'd like this template to be available. For example, if your morning isis a focus time, avoid marking them and keep them to yourself.

You can also overlay your calendar to double-check and try our recommendations.

Third screen- 'Time limits.'

This screen will help you avoid last-minute meetings popping into your calendar, frame the dates they can schedule, and avoid conflicts with your other calendars or teammates!

Forth screen- Notes

You can add notes to the meeting to make notes for yourself under 'Private' or make them public to the participants by adding them under 'Shared' [Currently for timeOS members only, for view only]. You can use the AI assistant to generate notes.

Want to automate and save time on your meetings? Check out our Playbook.

Finally, remember to press 'Create template' to save [or 'Update template if you are editing an exciting template].

You are now ready to go!


Want to see how the participant will get the link? Check out this article.

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