You can make each meeting a template with timeOS and share your availability. Adding the correct agenda, avoiding conflicts with your personal or teammates' calendars, and more.
Start by pressing the 'Share times' button on the top left.
When you join timeOS, you will first need to claim your user name, which means what will be your personal link URL.
After claiming your user name, you will see two templates that timeOS has already added to your account. The first, '👋chat with [your name],' is your default template. You can edit them or start from scratch.
Once you press on the three dots and 'edit,' you can start and customize it or press 'New template.'
You can change the following:
First screen- 'Event details.'
The meeting's name [which is also the template's name].
The meeting duration.
Adding an agenda with our AI assistant [we know that on the general link, it might be more challenging, but you can go with a broad agenda that will put the meeting into a framework].
Allowing participants to change the duration of the meeting [we will recommend checking a box and picking the shortened option. We want to avoid coming across a 120min meeting out of nowhere, and it's our time, after all].
Location- timeOS is integrated with Google Meet. Once you log in to timeOS with your google account, we will create a Google Meet link for the meeting.
Remember that once you add a link or physical location, it will save it for this template. So it's a one-time setup.
Second screen- 'Availability.'
This is your time protector screen. Mark the hours you'd like this template to be available. For example, if your morning isis a focus time, avoid marking them and keep them to yourself.
You can also overlay your calendar to double-check and try our recommendations.
Third screen- 'Time limits.'
This screen will help you avoid last-minute meetings popping into your calendar, frame the dates they can schedule, and avoid conflicts with your other calendars or teammates!
Forth screen- Notes
You can add notes to the meeting to make notes for yourself under 'Private' or make them public to the participants by adding them under 'Shared' [Currently for timeOS members only, for view only]. You can use the AI assistant to generate notes.
Want to automate and save time on your meetings? Check out our Playbook.
Finally, remember to press 'Create template' to save [or 'Update template if you are editing an exciting template].
You are now ready to go!
Want to see how the participant will get the link? Check out this article.