As an event organizer, you play a key role in managing communication with your exhibitors and ensuring that all necessary information is provided during the process of completing their profiles. To streamline this process, we have created an Exhibitor Moderator feature that allows Exhibitors or Partners of your event to complete their profile themselves. This way you don't have to take care of collecting and transcribing descriptions and materials into the system. You can invite company representatives to create their profiles and then accept the content they add. The Exhibitor Moderator function significantly relieves the event organizer allowing for a more efficient and effective organization of the event.

To start the process of giving this feature, add a list of all exhibitors, including only their names. Then go to the Manage tab and click on the Participants module. From there, you can select specific participants and assign them the role of Exhibitor Moderator by clicking on the multiple dots and selecting Add Exhibitor Moderator from the drop-down list.

The designated participant will receive an invitation email containing a link to manage the virtual booth of the assigned exhibitor. The user gets information about this, the assignment of the Exhibitor Moderator function and the ability to manage the exhibitor's content. Completion of the content by the Exhibitor Moderator is done after logging into the Landing Page of your event. The user tabs my profile appears - which is described below.

You can customize the content of the invitation email using the Custom emails function in the Manage tab. Read more about managing the content of emails in the Custom Emails article:

When the moderator clicks the Landing Page button in the email, he or she will be redirected to the event page, where he or she should log in to his or her account and enter the Exhibitor Profile tab:

The Exhibitor Profile shows all exhibitors, which the moderator can manage. He or she can complete all exhibitor information on his or her own, as well as leave a comment for the organizer. After uploading the updated content, the status of the change is displayed as Pending:

As an organizer, you can then review the changes made by the moderator by going to the Exhibitors module in your Admin Panel and clicking on the Updates tab:

This tab displays a list of all exhibitors/moderators who have made changes, and the Exhibitor Update Review function shows all fields where information has been completed or updated, highlighted in green. It is the administrator's job to review and accept the changes by pressing the green Accept button at the bottom of the page:

The whole process means that the event organizer does not have to deal with additional communication with the exhibitor, which greatly shortens and simplifies the process of organizing the entire event. The Exhibitor Moderator function allows for a more efficient and effective organization of the event, providing efficient service to both the organizer and exhibitors.

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