Let's explore how to manage student movement efficiently by setting up and creating customized hall pass types. By following these instructions, your school can automate high-traffic requests while maintaining strict security for sensitive areas. This article will walk you through activating standard passes, creating custom types, and configuring teacher-approval settings.
Permission Level Required: Owner | Manager | Hall Pass Manager
In this article:
Default Hall Pass Types: Hit the ground running with pre-created hall pass types.
How to Set Up Hall Pass Types: Learn how to activate and manage the default hall pass options for your school.
How to Create Teacher-Approved Hall Pass Types: Set up restricted passes that require staff verification before a student can depart.
Default Hall Pass Types
To help you get started with Hall Passes right away, your Minga will come pre-loaded with default Hall Pass types already configured with settings according to best practice.
Click on the image below to see a visual of the types and their default settings, or navigate to the dropdown below for a text version.
Default Hall Pass Types and their Settings
Default Hall Pass Types and their Settings
Restroom:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: Yes
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to manually end their pass: Yes
Students can create a pass: Yes
Ignore blackouts: No
Ignore Limits: No
Water fountain:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: Yes
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to manually end their pass: Yes
Students can create a pass: Yes
Ignore blackouts: No
Ignore Limits: No
504/IEP/Special:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to manually end their pass: No
Students can create a pass: No
Ignore blackouts: Yes
Ignore Limits: Yes
Office:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to manually end their pass: No
Students can create a pass: No
Ignore blackouts: Yes
Ignore Limits: Yes
Library:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to manually end their pass: No
Students can create a pass: No
Ignore blackouts: No
Ignore Limits: No
Back to class:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to end their pass manually: No
Students can create a pass: No
Ignore blackouts: No
Ignore Limits: No
Transfer:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to end their pass manually: No
Students can create a pass: No
Ignore blackouts: No
Ignore Limits: No
Nurse:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to end their pass manually: No
Students can create a pass: No
Ignore blackouts: No
Ignore Limits: No
Counsellor:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to end their pass manually: No
Students can create a pass: No
Ignore blackouts: No
Ignore Limits: No
Tardy:
Default pass time: 5 mins
Maximum simultaneous passes: 10
Enabled for Kiosk: No
Limit passes per student per day: Off
Hall Pass ending method: Automatic
Allow students to end their pass manually: No
Students can create a pass: No
Ignore blackouts: No
Ignore Limits: No
Pro Tip: You can edit the hall pass types, their settings, or deactivate these passes as you see fit.
How to Set Up Hall Pass Types
Establish the foundation of your digital hall pass system by choosing which passes are available to your campus.
Step-by-Step Guide to Setting Up Hall Pass Types
Step-by-Step Guide to Setting Up Hall Pass Types
Click the Create Type button in the top right corner of the Types tab.
Enter a Hall Pass Name and select a distinct Color and Icon to make it easily identifiable on the dashboard.
Set the Priority level, where 0 is the highest priority that will appear first in Teacher Tools.
Define the Default Pass Time and Max Simultaneous Passes allowed for this specific location.
Use the Limit students or Limit who can assign this pass fields if you need to restrict the pass to a select group, such as an office aide or a specific grade level.
Select how the pass ends; Manually requires a staff member or student to stop the timer, while Automatically ends the pass once the time limit is reached.
Choose to toggle on Ignore Blackouts or Ignore Limits if this pass is for emergencies or specific required movements.
Hit Save and ensure the status is set to ACTIVE.
Tip: Enabling Student Created for common passes usually accounts for 90-95% of pass usage, significantly reducing the administrative load on teachers.
How to Create Teacher Approved Hall Pass Types
You can ensure students receive permission before leaving a room by configuring the Teacher must approve pass setting:
Step-by-Step Guide to Creating Teacher Approved Hall Passes
Step-by-Step Guide to Creating Teacher Approved Hall Passes
Navigate to Hall Pass and select the Types tab.
Click Edit on an existing type or click Create Type.
Under the Settings heading, toggle on Student can create a pass.
Then toggle on Teacher must approve pass.
Click Save. When a student requests this pass, an alert will be sent to the teacher's device to Approve or Deny.
Please note: Teacher approval is not the recommended workflow within the classroom. This is a great option for the Nurse, Counsellor, or Office that are requesting a student come see them.
FAQs
FAQs
How do I make a hall pass available for students to create themselves? You can make a pass available for students by navigating to the Types tab, clicking Edit on the specific pass, and toggling the Student Created setting to on.
Can I customize the time limit for specific hall passes? Yes, you can customize the time limit for any hall pass by entering the desired minutes in the Default Pass Time field within the pass settings.
Resources
Resources
Admins can view this quick resource on how to roll hall passes out campus-wide to teachers, staff, and students.
A handy sequence of videos walking through everything from the philosophy to the refinement of hall passes on your campus.
A quick one-page guide on how teachers can utilize digital hall passes in the classroom.