Managing student movement is simpler when you can track everything from one screen. This article will help you stay organized by showing you how to monitor active hall passes and end them manually using Minga's MyClass and Hall Pass Dashboard features. By the end of this guide, you will be able to accurately track student time out of class and ensure your records are up to date.
Permission Level Required: Teacher | Staff
In this Article:
How To Manage Passes in MyClass
Teachers can use the My Class section to see a live roster of students with active passes, making it easy to see who is out of the room at a glance.
Step-by-step guide to Viewing Active Passes in MyClass
Step-by-step guide to Viewing Active Passes in MyClass
Click the My Class icon on the sidebar menu.
Select your specific class list from User List drop-down.
Look at the top of your dashboard to see the Active Hall Pass section.
Identify students currently out of class by the walking icon next to their name.
Step-by-step guide to Ending Active Passes in MyClass
Step-by-step guide to Ending Active Passes in MyClass
Navigate to the My Class tab and select your current class using the User List drop-down.
Locate the student who has returned to class under the Active Hall Pass header.
Click the End button next to the student's name to finalize the pass.
You can also end a pass by clicking on the student's Profile or their ID card if you are viewing their specific details.
○ Tip: If a student returns early, follow these same steps to stop the timer immediately.
How to Manage Passes via the Hall Pass Dashboard
The Hall Pass Dashboard provides a broader view of all passes you have approved or created during the school day. It is also a great option for members of staff who do not have a dedicated class roster or User Lists in MyClass.
Step-by-step guide to Viewing Active passes on the Hall Pass Dashboard
Step-by-step guide to Viewing Active passes on the Hall Pass Dashboard
Click the Hall Pass menu item on the left-hand navigation bar.
Select Active and Overdue from the Status drop-down menu.
Click the My Passes tab to filter for only the students for whom you have assigned passes for or approved passes for.
View the status of each pass in the list.
Step-by-Step Guide to Ending a Pass in the Dashboard
Step-by-Step Guide to Ending a Pass in the Dashboard
Select Hall Pass from the main menu. You will automatically land on the Hall Pass Dashboard.
Select the My Passes tab to see your current students.
Find the student who has returned and click the End button located on the right side of their pass entry.
Additional Features and Settings
Beyond ending passes, you can customize your view to catch students who stay out too long.
Overdue Status: You can view all your passes for the day and specifically identify late students by adding Overdue as a Status filter in your dashboard. If a student does not return before their time expires, the pass switches to Overdue, and the clock begins counting up to show exactly how long they have been gone.
Student Self-Ending: Depending on your school's specific setup, students may have the permission to end their own passes. In this workflow, students click End on their own ID before returning to their desks.
FAQs
FAQs
How do I end a student's hall pass when they return to class?
You can end a student's hall pass by navigating to the Hall Pass Dashboard, clicking My Passes, and selecting the End button next to the student's name.
Can I end a hall pass if a student assigns me to one by mistake?
Yes, you can end a hall pass assigned in error by finding the active pass in your Hall Pass Dashboard and clicking the End button immediately.
How do I see which students have stayed out past their time limit?
You can see students who have exceeded their time limit by checking the Active Hall Pass section for an Overdue status or by filtering for Overdue passes in your Hall Pass Dashboard.
Where can I see a list of all hall passes I've approved today?
You can view all hall passes you have approved today by clicking on Hall Pass, selecting Dashboard, and then clicking on the My Passes tab.
Troubleshooting
Troubleshooting
Issue: A student is back in class but still appears as "Active" or "Walking" on my dashboard.
Solution: This occurs if the pass was not manually ended. Simply navigate to My Class or your Hall Pass Dashboard and click End next to the student’s name to update their status.
Issue: I cannot see a student who claims they assigned a pass to me.
Solution: Ensure you are looking at the My Passes tab within the Hall Pass Dashboard. If they are still not appearing, ask the student to verify they searched for and selected your correct name when creating the pass in My Tools.