Notes provide essential context for student attendance and activity tracking. You can use notes to document specific reasons for a student's status, such as a reason for a tardy or details about a specific assignment being completed in a restricted area.
Permission Level Required: Owner | Manager | Teacher | Staff
In this article:
Adding Notes to a Check In: How to include custom text when checking a student in.
Viewing and Exporting Notes: How to find and include note data from Reports.
Adding Notes to a Check In
Adding a note during a check-in provides immediate context for a student’s presence in a specific location.
Step-by-step Guide to Adding Note to a Check In- From My Class
Step-by-step Guide to Adding Note to a Check In- From My Class
Select MyClass from the main menu.
Open the Category dropdown and select Check in reason.
Choose the specific Check in reason.
Add a note in the Note to student (optional) field to provide extra context for the student's check in.
Select a student from your class to assign the check in reason.
Click Check in to assign the check in to the selected student.
Step-by-step Guide to Adding Notes to a Check In- From My Tools
Step-by-step Guide to Adding Notes to a Check In- From My Tools
Navigate to My Tools from the main menu.
Select the Check in button.
This page allows you to manually check students into an area or activity.
Select the Reason from the dropdown menu.
Enter your text in the Note field.
Pro tip: Use this to provide context, such as "Late due to bus delay" or "Completing Math Unit 4 exam."
Click Next.
Search for the student by name or Scan their digital ID.
Select the checkbox next to the student's name and click Add.
Viewing and Exporting Notes
Owners, Managers,Check In Managers, and Check In Report Viewers can review all Check in notes to ensure accountability and track student behavior over time.
Step-by-step Guide to Viewing Notes on the Check In Reports
Step-by-step Guide to Viewing Notes on the Check In Reports
Navigate to Check In from the main menu.
Click on the Reports tab.
Select Check In History from the dropdown menu.
This page displays a list of all check-in records, including the student name, time, reason, and any attached notes.
Select a Date Range or use the Reason type filter to narrow your results.
Click Apply filters.
To view a note, hover over the note icon under the column Note.
Click the Export List button to download a CSV file of the filtered data.
Pro Tip: If you do not see the Note column in your Check in History Report, check you Column settings and ensure the column is enabled.
FAQs
FAQs
Can I edit a note after a student has been checked in?
No, you cannot edit a Check in note after the check in process is complete to ensure the integrity of the record. If a note contains a significant error, an Owner, Manager, or Check in Manager can archive the incorrect record in the Check In History report and create a new check in with the correct information.
Who can see the notes I add to a student's check in?
Check in notes are visible to users with Owner, Manager, or Teacher permissions when they view the Check In History report. Students cannot see the notes added to their own check in records.
Resources