Overview
During the packing stage, you can automatically capture variable rework and packaging charges by scanning specific barcodes. These barcodes can either represent actual packaging materials or fictional codes linked to particular charges.
Key Features
Automatic charge capture: Scan barcodes to apply charges instantly.
VAT-exempt charges: All rework items are charged excluding VAT, consistent with all 3PL billing charges.
Automatic weight adjustment: Packaging items can include predetermined weights that automatically update the order weight when scanned.
Inventory management: Scanning a rework barcode automatically:
Updates order weights.
Deducts units from inventory stock.
Ensures accurate inventory tracking during order processing.
Fee override functionality: When a default packaging fee exists, the Rework Item value takes precedence and replaces it. The default packaging fee is only used when the rework cost is 0.
Note: The stock for the rework item must be booked into an Unassigned Location. Rework items cannot be booked into a named location.
Granting access to Rework Items
If you cannot see/ access the Manage Barcode Rework Items screen, you could be missing the role from your account. Please get a warehouse admin to update your roles and permissions by following the steps below:
Click Settings then Warehouse User Accounts.
Find the affected user.
Click Actions then Manage Roles.
Expand the Accounts group.
Tick AdminBarcodeAccounting.
Finally, click Update.
Creating a Rework Item
To create a rework (Packaging) item, please do the following:
Click Picking & Packing then Overview.
Next, click Manage Barcode Rework Items then Add Rework Item.
(3PL Only) Select the Client.
(3PL Only) Alternatively, set the Client to All and utilise Client Specific Costs, more information about this below.
Enter the Cost and Weight of the item.
In the Barcode field, you can either enter manually or scan the barcode of the item.
(Optional) Select the Product (SKU) this rework item relates to.
Linking the product allows you to track the stock of the item.
(3PL Only) The product can be created against 3PL Client or a dedicated Packaging Client (Please review the Creating a Packaging Client section below).
The stock for the rework item must be booked into an Unassigned Location.
If the rework item is used to ship the order, turn ON the Is Shipping Box option.
Provide the Height, Length and Depth in CM.
Finally, click Create.
Note: To add a rework cost to an order, please follow our Rework Cost help guide.
Client Specific Costs - Manually
To add client specific costing manually, please follow the steps below:
Ensure you have created a rework item following the steps above with the Client set as ALL.
Within the Manage Barcode Rework Items page click Client Costs against the rework item.
Click Add Client Cost.
Set the Client and Cost then click Create.
Repeat for all additional clients.
Client Specific Costs - In Bulk
To add client specific costing in bulk, please follow the steps below:
Ensure you have created a rework item following the steps above with the Client set as ALL.
Within the Manage Barcode Rework Items page click Client Costs against the rework item.
Click Download Template.
Populate the CSV with the Client and Cost.
Click Save.
Back on Mintsoft, click Bulk Upload CSV.
Click Choose File and upload the CSV.
Note: By configuring client-specific pricing, you can use a single barcode across multiple clients whilst applying different charge rates. This enables you to maintain one barcode at the pack station but bill each client according to their individual pricing structure.
Creating a Rework Item - In Bulk
If you want to multiple rework items, you can do this in bulk:
Click Picking & Packing then Overview.
Next, click Manage Barcode Rework Items then Bulk Upload.
With the upload screen click Download Template.
Populate the spreadsheet with the required information.
For IsShippingBox: T = True and F = False.
If the Shipping Box is set to F, please enter 0 in the Height, Length, and Weight fields.
Save the spreadsheet.
Back on Mintsoft, in the upload screen click Choose File.
Find the CSV you edited.
Finally, click Save.
Note: To add a rework cost to an order, please follow our Rework Cost help guide.
Default Picking Location - Packaging Items
Any products used as a rework item must remain in an Unassigned Location to correctly deduct inventory and utilize the Rework feature. This ensures that inventory tracking remains consistent and accurate, particularly during processes like packing and dispatching, as the unassigned location is specifically designed for these types of inventory flows.
Printable Barcodes
Once you have created your rework items you can click the Printable Barcodes button within the Rework Items screen and the system will produce a summary sheet of barcodes for you to print.
Print Action Barcodes
Print Action Barcodes are a sheet of barcodes which allows you to streamline certain processes in Mintsoft.
The barcodes allow you to do the following:
Despatch an order.
Create or cancel a shipment.
Print the despatch note.
Increase or decrease the parcel quantity.
To generate a sheet of Action Barcodes, please do the following:
Click Picking & Packing then Overview.
Next, click Manage Barcode Rework Items.
Finally, click Print Action Barcodes.
Creating a Packaging Client
If you want all your Packaging to be against one client, then please do the following:
Go to Clients then Overview.
Create a new client.
Add a Name for it.
No other information is needed.
Add Products for the Client.
The products added for this client will be used as rework items.
The stock for the rework items/ products must be booked into an Unassigned Location.
Then follow Creating a Rework Item above.
Reporting on Rework Usage
If a rework item is linked to a Product it will show in the Product Usage Report, allowing you to see if it has been used on an order, or booked in/ out. This way you can track which orders have had the rework item added. Additionally, monitoring stock levels and regular updates help ensure seamless restocking and accurate inventory management for rework items.