Overview
Super Admin and District Admin have the ability to edit and deactivate user accounts based on the organization's needs.
Considering user type
When adding a new user to the system, it's important to consider the user type you will assign, as this will determine the permissions that user will have within Nimble. Consult the notes below to make decisions regarding which user type is the most appropriate.
Super Admin
Highest level of access and permissions
Can make and adjust account configuration
Access all data for all candidates, including sensitive data
Post and edit jobs
Typically limited to a small group (i.e., leaders and select members of core implementation team)
District Admin
View and screen candidates for all jobs across all statuses
Post and edit jobs
Add user accounts for District Admin, District User, and School Admin types
Typically other members of the HR team, district leadership
School Admin
View and screen candidates associated with jobs for their location, in certain stages of the hiring process
Can request jobs, but not post them
Typically hiring managers for a single school site (e.g., principals, assistant principals) or central office department (e.g., Head of Operations)
District User
Full screening access to all candidates associated with jobs they are tagged on, usually within a content area / across several school sites
Can request jobs, but not post them
Less commonly used; meant for content-area hiring managers who hire for various school sites (e.g., Head of Special Education)
Accessing accounts
To access accounts, users can navigate to the top right corner of the site and click their name, then click accounts in the dropdown menu. On the accounts page, a user can find district, schools and other user account information.
Adding, deactivating and reactivating users
Users can be added by clicking the green +Add user button in the top right of the manage users section.
If the user is adding a new school admin, s/he’ll need to select a school from the dropdown list before s/he can save and exit (click here to learn more about adding schools to Nimble).
Editing and deactivating existing users
To edit existing user information, the user can click the pencil icon on the right.
Users should also be able to deactivate other users in this section by clicking the “deactivate users” link above the cancel button. Once a user has been deactivated they will no longer be associated with schools, job postings, forms, notifications and tasks. Nor will they be visible in drop downs like settings, notes and other places where an admin can tag users.
The user also loses immediate access to the site and any associated login privileges. If a user decides to reactivate another user s/he will need to manually add this user back to any relevant job postings, notifications and other settings. The user will also receive a reset password link once reactivated.
Just like deactivating schools, users see deactivated users towards the bottom of the page under the “Show Deactivated User” list.
Admin can also reactivate users by expanding the dropdown and clicking the green reactivate user link on the right side.
Click here to learn more about adding and archiving users and schools within Nimble.