Overview
The CSV import process is managed by the Nowsta Support Team. You can use a CSV file to:
Add multiple workers to your account
Update information for existing workers
Import workers as archived/inactive
Add positions, pay rates, and other worker information
How to Import New Workers
1. Prepare Your CSV File
Make sure your file meets the following requirements:
The file must be in .csv format. (Download the file here)
Column headers must match the Valid Exact Headers exactly, including capitalization.
Do not change the column headers or formatting.
All dates must use the YYYY-MM-DD format.
Every worker must have a unique email address.
Every worker must have a unique phone number.
Phone numbers should not contain punctuation or symbols.
An email address is required for every worker.
2. Add Worker Information
The following fields can be included in your CSV:
Email Address (Required)
Mobile Number
Nickname
Address
Birth Date
Start Date
Pay Rates
Payroll ID
Notes
Level (1–9)
Coordinator (Y/N)
Tags
Tax Status
Positions
Archived Status
3. Enter Tax Status
For the Tax Status field, use:
ten99for 1099 workersw2for W-2 workers
4. Add Positions
Position names must match the existing positions in Nowsta exactly, including capitalization.
If a worker has multiple positions, enter each position in a separate column, such as:
Position 1
Position 2
Position 3
5. Import a Worker as Archived
To import a worker as inactive, enter Y in the Archived column.
6. Submit the CSV
Once your CSV is ready, send the file to Nowsta Support. Our Support Team will process the bulk upload for you.
How to Update Existing Workers
You can export your existing worker information, make your changes, and send the updated file to Support for a bulk upload.
Go to the Workers tab in Nowsta.
Click Export Workers.
Open the exported CSV file.
Update the necessary worker information.
Save or download the file as a .csv file.
Send the updated CSV file to Nowsta Support so we can bulk upload the changes for you.
Important Notes
Do not modify the CSV column headers. Headers are case-sensitive and must match the required format exactly.
Duplicate email addresses or phone numbers may cause the upload to fail.
Email addresses are required for all workers.
Phone numbers must be unique and should not contain punctuation or symbols.
Position names must match existing Nowsta positions exactly.
All dates must use the YYYY-MM-DD format.
CSV imports and bulk updates are processed by Nowsta Support.
Summary
Using a CSV file allows you to efficiently add or update multiple worker profiles at once. Make sure the file follows Nowsta’s formatting requirements, then send it to Support for processing.
Need More Help?
Please contact support@nowsta.com