Nowsta Coordinators
Articles to help coordinators manage events, scheduling, and staffing in Nowsta.
148 articles
How to Start Using the Nowsta Platform
Step-by-step guides to set up, customize, and start using your Nowsta platform effectively.
Adding Systems InputsGuide for setting up Workers, Clients, Locations, and more in Nowsta using system input templates.
Customizing Your Account
How to Import Your Staff/Worker List to Nowsta
Onboarding Checklist
How to Create and Use Staffing Agency Placeholders
How to Start an In-App Chat (Coordinators)
Nowsta In-App Chat Settings (Coordinators)
Nowsta In-App Chat (Coordinators)
Company Settings
For configuring policies, permissions, and operational preferences.
Time and AttendanceThis article outlines the key Time & Attendance policies available in Nowsta and how each setting affects worker behavior and tracking.
Overtime Rule Settings
How to Adjust Payroll Settings
Worker Privacy Settings
Adding Minimum Paid Hours to a Shift
How to receive email notifications when workers respond to a shift
How can I set up Automatic Breaks?
Clock-In and Clock-Out reminders
Integrations Update Email Notifications
How to Customize the Timesheet PDF
Subscription Settings
Tip Policy
Nowsta Billing Page Overview
Notification PreferencesThe Notification Preferences settings allow you to control how workers and admins receive updates related to scheduled shifts, confirmations, and reminders. These settings help ensure timely communication and improve attendance…
Worker PrivacyThese settings allow you to control what information workers can see about other team members assigned to the same event. Adjusting these permissions helps you balance transparency, privacy, and communication…
Timesheet PDFThe Timesheet PDF Settings allow you to control what information is included when generating timesheet PDFs. These settings help customize the document to meet your operational and client needs.
Worker Profiles
Everything coordinators need to manage team member records in Nowsta—creating, qualifying, editing, messaging, managing pay rates, incidents, and more.
How to qualify a worker for a position
How to Add and Archive WorkersStep‑by‑step guide for creating, editing, inviting, and archiving/unarchiving employee profiles in Nowsta
How Coordinators can edit a Worker Profile
How to Add Custom Worker Pay Rates
How to Send Messages to Workers
How to Create and View Worker Incident Notes
How to Edit and Delete Worker Incident Notes
How to Assign and Edit Worker Levels
Introducing your Workers to Nowsta
Download Your Worker List
System Inputs - Clients
Learn how to create and update client information
How to Add Custom Client Pay Rates and Bill Rates
How to Create and Update Clients
Downloading Clients, Departments, or Venues
System Inputs - Departments
Learn how to setup and use the department feature
How to use Departments
How to Use Departments for Positions
How to use Departments for Events
System Inputs - Positions
Create and configure positions
How to Create Positions
How to Add Default Position Pay Rates
System Inputs - Venues
Setup guide for venues or locations
How To Add Location Notes
How to Create and Update Locations
Nowsta Scheduling
All features that support your scheduling needs
Scheduling Event Workers Video Walkthrough
How to Publish All Shifts Within an Event by Tags
How to Request Individual Workers
How to Add Custom Shift-Level Pay Rates and Bill Rates
How to use the Publish feature (First-come, first-serve)
How to Remove a Worker from an Event Shift
How to Assign, Request, and Confirm Workers via the Assignment View
Availability Checks Overview
Publishing Shift Application Flow
Nowsta Multi-Event View
Key insights and details about Multi-Event View
How to Use the Multi-Event View
Time and Attendance Settings
Nowsta Time and Attendance Overview
Resources and guides for using the Time and Attendance feature
How to use Unscheduled GPS Self Clock-In
Overview of Time and Attendance Options
How to Add a Multiplier for Pay Rates
Nowsta Time Tracking Video Walkthrough
How to use Offline Mode in the Tablet Timeclock
How to Adjust a Pay Rate for a Specific Time Entry/Shift
How to Bulk Edit Time Entries in Time & Attendance
How to Set up the Time Card Supervisor Check-In Feature
How to Add a Time Entry for an Unscheduled Shift
How to Set up GPS Check-In
How to Use the Time and Attendance Change Log
How to Set up the Nowsta Timeclock app on a Tablet
How to Use the Overlapping Time Alert Feature
How to Use Paper Timesheets
Use Cases for the Bulk Editing Feature in Time & Attendance
How to Check for Unapproved Hours
How to Review and Approve Hours
How to Add Tips, Bonus, Reimbursements, or Drive Time
Nowsta Reports
Guides for generating and understanding Reports
Worker Availability & Utilization Report
Payroll CSV Reports
Event Costing Report
Shift Conflict Report
Payroll Integrations - Generating Custom Payroll files
Nowsta Custom Reporting File Guide
Reports Overview - Which Report Should I Use?
Monthly Performance Digest Report Overview
Event Overview Report: Horizontal vs Vertical CSV
Coordinators FAQ
Frequently asked questions for admin/coordinators
Minimum Requirements for Nowsta Workers and Timeclock Apps
Understanding Pay Rate Hierarchy in Nowsta
How Do I Set Up Shift Reminders?
How do Time Zones Work?
How to Reset a Worker Password
How do I Send Specific Worker instructions Within an Event?
Nowsta Billing Plans
How to Mark an Event Shift as a Callout
Why Are my Pay Rates Incorrect on my Payroll Report?
How to Duplicate Events
How to Check Availability / Review Jobs for a Specific Employee
How to Leverage Worker Ratings and Reviews
How to Rate and Review Workers
How to Lock Your Tablet in Timeclock Mode
How to Add Notes to a Worker Profile
How to Deactivate Workers in your Roster
What is the Role Manager and how can I assign Roles to my employees?
How do I adjust event and shift time visibility for workers
How to Assign an Employee to a Department
How to Designate Parking for an Event
Nowsta In-App Chat Overview Video (Coordinators)
Nowsta Integrations
Setup guides for TapGoods, Caterease, TPP and other Integrations
How to Set up a TapGoods Integration
Caterease Integration Guide
How to Set up the Total Party Planner integration
How to Import Events from Total Party Planner
How to Set up Caterease or Total Party Planner Integrations
How do I Export my Worker List from Caterease?
Total Party Planner Integration: Frequently Asked Questions
Why does the shift time in Caterease not line up with the shift time in Nowsta?
How to export locations from TPP
Caterease Integration: Frequently Asked Questions
Why are Caterease shifts not appearing in Nowsta?
Why does information in Nowsta not match information in Caterease?
Caterease export error says Positions or Uniforms Not Found
Do sub-events export from Caterease to Nowsta?
Why can I see events in Nowsta but I don’t see them in Caterease?
Why can I see events in Caterease but I don’t see them in Nowsta?
Which Caterease fields export to Nowsta?
How to Set up the Caterease integration
Which Caterease versions work with Nowsta?
How to Transfer Events from Caterease to Nowsta
Nowsta Event and Shift Importer Tool
Guide on using the Importer Tool
How to Import Events and Shifts into Nowsta via CSV file
Nowsta Health Screening
Setup and Frequently Asked Questions about the Health Screening Feature
COVID-19 Worker Health Screening
COVID-19 Worker Health Screening FAQ
Calendar View
Guide on how to use the Calendar View
How to Create Multi Day Events
Understanding the Calendar View
Nowsta Flexpool
Guide on Flexpool Event Creation, Order Flow and others
Nowsta Beta Program
Beta Program Policies and more