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Create a student data list in jmc Office
Create a student data list in jmc Office

Create flexible lists using any combination of student data items to build the exact report you need.

Emily Hoyne avatar
Written by Emily Hoyne
Updated over a week ago

Data entry and review in jmc Office is what managing your student information is all about. Create reports to help review and manage your entire student body’s data at the same time! This powerful data mining function allows you to create, save, print, and export endless amounts of information from jmc. Want a report that isn’t already in jmc? No problem! Simply create a Student List and save these customized reports for future use!

To get started creating a student data list, log in to jmc Office and navigate to Attendance > Student > Lists.

Step One: Click the “+” icon next to a category from the "Step 1" column to reveal data items available within that category.

Step Two: Click data items within a category to select them for your report.

Helpful Tip: Click a data item from the "Selected" list to remove it from the report.

Step Three: Select "Ranges" from the "Type" drop-down list in the "Step 2" column to choose a range from any category item or select "Random" to select specific students to include in the report.

Helpful Tip: Click the "Add" link when choosing a range of students to specify the range included in the report or if you choose "Random" simply search the student(s) to include and click on the name(s) to include them in the report.

Step Four (optional): Click the “+” icon next to a "Ranges" category to display a list of data items that are available to be added to the selection range.

Step Five (optional): Finish the "Range" by selecting the bottom and top level of the range from the appropriate drop-down lists.

Step Six (optional): Click the "Save" button to add the new range or the "Close" button to exit.

Helpful Tip: Repeat steps three through six to add more than one search range to a report (for example, Grades 3-6 and Last Names M-Z).

Fun Fact: Highlight the range and click the “Remove” link to remove a range.

Step Seven: Select the appropriate status from the "Active Status" drop-down list to narrow your report by active, inactive, all, etc. students.

Step Eight: Click the "Add" link from the "Step 3" column to choose the order in which the individual data items within the report should be sorted.

Step Nine: Click the “+” icon next to a sortable category and click a data item to sort the report by a specified data item.

Fun Fact: If the Name, Grade, and bus number items are selected in Step 1, the report will display the name, grade, and bus number columns left to right. If you choose to sort by bus number in Step 3, the student list will be organized top to bottom by bus number.

Step Ten: Click the “Preview” button to view a report of data items selected in "Step 1", with the range of students selected in "Step 2" sorted top to bottom by the data items selected in "Step 3".

Step Eleven: Choose one of the following ways to print or export your report by

clicking the corresponding button:

  • Print: print the report to your local printer.

  • Export Data: export the report to a CSV file.

  • Create Labels: print the report in a label format to your local printer.

Fun Fact: Place a checkmark in the "Number Items" checkbox to show a number beside each row of data for a quick way to see the number of results from your query!

Step Twelve: Enter the name for the report for the "Save Report As" to reference the report in the future.

Step Thirteen: Enter a name for your report in the "Save Report As" field and click the "Save Report" button to re-use the report.

Helpful Tip: Over summer break create several reports that you know you’ll need over the course of the school year and then when you need them, all the setup will be complete!

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