jmc Office simplifies attendance management by automatically notifying families of student absences through phone calls, removing the need for manual lookups and individual outreach. Offices can set preferred call times for timely communication, while administrators receive detailed email summaries listing which families were contacted and the status of each notification.
Setup automated attendance notifications by logging into jmc Office and go to Message Center > Attendance Notification Settings.
Step One: Place a checkmark in the "Enable Attendance Notification" checkbox to ensure families receive notification calls regarding attendance.
Step Two: Enter the desired email address(es) separated by comma in the "Email address(es) the daily report will be sent to" field to specify the recipients of the daily report containing the list of families receiving attendance notification calls.
Step Three: Select a radio button in the "Attendance" box to identify which type of absences would warrant an automated attendance call.
"Excused": students who have permission to be absent
"Unexcused": students for whom no reason has been provided for their absence
"Both": includes both "Excused" and "Unexcused" students
Helpful Tip: When expecting irregular attendance due to events like Homecoming or field trips, remove the checkmark from the "Enable Attendance Notifications" checkbox to avoid sending unnecessary attendance alerts.
Step Four: Enter a time in the "Time of the day to send calls" field or simply click the clock icon to specify a time you'd like the notification calls to be sent.
Helpful Tip: To minimize the risk of accidentally sending incorrect alerts, it's recommended to select a time of day that gives the office team ample time to review the attendance records before initiating notification calls.
Step Five: Enter a message in the "Additional Message" field to include any details you would like to share with families in your automated attendance notification call, such as a reminder to follow up with the school office.
Step Six: Click the "Save" button to save your changes and update the automated attendance notification settings.
Fun Fact: The automated call will feature a computerized voice stating the student's name and mentioning their absence in period one today, along with any information included in the "Additional Message" field.