Setting up student activities is the perfect way to manage fine arts, athletics, or any group of students associated with an adult. Name your activity and connect it to a coach or advisor to unlock features in the Coach/Advisor app, as well as communication and reporting tools. Take advantage of options to include activities on transcripts or track physicals, concussion awareness, and parent permissions for quick compliance reporting. Use activity groups to simplify roster management and streamline communication in jmc.
Start creating student activities in jmc Office by heading to Activities > Edit Activity Definitions.
Step One: Click the “Add Activity” button to create a new entry.
Step Two: Enter numbers, letters, or a combination of both in the “Code” field to identify the activity throughout jmc.
Step Three: Enter the name of the student activity in the "Activity Name" field to identify it.
Step Four (optional): Place a checkmark in the "Include on Transcript" checkbox if you want to include the activity on student transcripts.
Step Five (optional): Enter a name in the "Advisor" field to record the advisor or coach associated with the activity for future reference.
Step Six (optional): Enter the oldest acceptable date in the "Physical Exam Date," "Parent Permission Date," and "Concussion Awareness Date" fields or or click the calendar icon to use the compliance reporting feature in the Activities module.
Helpful Tip: Remove the checkmark from the "Active" checkbox to make an activity "inactive" if it will not be offered in the current year.
Fun Fact: Inactive activities will be hidden from the coach/advisor mobile app to keep active rosters front and center.
Step Seven (optional): Select a fee using the "Activity Fee" drop-down list if a fee from the Tuition and Fees module is charged to students in this activity.
Step Eight (optional): Enter an iCal URL in the "iCal Link" field to associate iCal schedule information with this activity.
Helpful Tip: Go to File > Integrations and place a checkmark in the "Enabled" checkbox for the iCal integration to display the "iCal Link" field in the Activities module.
Fun Fact: Associating an iCal link with an activity automatically imports its schedule from an online calendar into File > Event Scheduler each night, saving you time and keeping your calendars in sync.
Step Nine: Click the "Save" button to save the activity information.
Step Ten: Click “+ Add Coach/Advisor”, then select a coach or advisor from the “Coach/Advisor” drop-down list to grant them access to the Coach/Advisor mobile app and Activity group messaging features in jmc Teacher.
Helpful Tip: Not seeing your coach or advisor in the drop-down list? Add them on the Activities > Edit Activity Coach/Advisor page.
Step Eleven: Enter a description, such as Head Coach or Director, in the “Position” field to define the coach or advisor’s role.
Step Twelve: Click the "Save" button to add the coach or advisor to the activity, or the "Cancel" button to discard changes.
Helpful Tip: Include additional administrators, activities directors, or assistant coaches on activity rosters to ensure they stay in the loop for all emails and text messages sent to the group.