One of the most common tasks for office professionals is keeping track of student attendance. jmc Office is the perfect tool for this!

A single page allows you to track and edit student absences, and even include a reason for and a comment about the absence. Editing can be done for a student, a day, a grade level, or an activity to help you efficiently track and edit period attendance. The absence or tardiness reason, along with a comment, may be applied to an entire day or to specific periods.

To enter or edit student attendance, begin in jmc Office and proceed to Period Attendance > Data > Edit Attendance.

Step One: Select a radio button to choose the group of students for whom you'd like to edit attendance. Then fill out the appropriate fields and drop-down lists.

  • Student: mark a selected student absent for any day during the school year

  • Day: mark any students absent for a selected day

  • Grade: mark all students in a grade range absent for a day

  • Activity: mark all students in a selected activity absent for a day

  • Course: mark all students from an entire course absent for a day

Helpful Tip: Many office professionals choose to do attendance for the "Day," since it defaults to the current day and shows all students who are present, absent, and tardy.

Step Two (optional): Select a Tag group using the "Tag" drop-down list to filter the list of students in the Find list.

Step Three: Select the name of the student or day from the "Find" list to select the student or day to enter attendance for.

Step Four: Click the "Add" button to add the selected student or day to begin marking attendance.

Step Five: Select the appropriate absence or tardy option under the "All Day" or period(s) column(s) to mark the student absent or tardy for all or part of a day.

  • Pres: present (not absent or tardy)

  • Abs E: excused absence

  • Abs U: unexcused absence

  • Tdy E: excused tardy

  • Tdy U: unexcused tardy

Step Six: Select an absence reason from the "Reasons" list box, then click the "Reasons" field below the "All Day" or period(s) column to enter the explanation for a student's absence.

Step Seven (optional): Enter a comment in the "Comments" box to further detail a student's absence.

Helpful tip: When a comment is entered you'll see red asterisks above the comments area as a visual reminder that a comment has been entered.

A few fun facts

  • No need to look for a "Save" button, period attendance will auto-save for you!

  • Teachers submit their attendance from the classroom, but you in jmc Office have the final say to edit, add, or delete any record to ensure accuracy of your attendance records.

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