Office professionals can easily keep track of all the student absences and tardies that take place throughout the year with jmc's Period Attendance module. An important part of tracking attendance is recording the reason for the absence so the absence can be classified for reporting needs including looking for problematic attendance patterns. Having trouble finding your reason among the pre-defined reasons? The reasons list can be customized by you!
To add or edit a reason to detail a student's absence, log in to jmc Office and click Period Attendance > Data > Edit Reasons and Cutoffs.
Step One: Click the "Edit" link to add or edit an attendance reason.
Helpful Tip: We recommend keeping reason number "0" as the reason name "Unknown" because all absences are marked as reason "0" until the office discovers the reason for the absence.
Step Two: Place a checkmark in the "Include in Conversion" checkbox to have absences marked with this reason to count toward the student's half-day and full-day absence calculation.
A few helpful tips
Leaving the "Include in Conversion" checkbox unchecked will record why the student was absent but is not counted against the student's total number of absences for the half-day and full-day absence calculation.
It is common for extracurricular activities held during the school day to not be checked for "Include in Conversion" so those absences do not count toward the student's half-day and full-day absence calculation.
Step Three: Enter the name of the absence reason in the "Reason" field to describe the absence.
Step Four: Click the "Update" link to save your changes to the attendance reason or the "Cancel" link to discard modifications.
Step Five: Click the "Print" button to print a list of your period attendance reasons and attendance conversion cutoffs for future reference.
Step Six (optional): Click the "Retroactive" button if you would like the changes made to be applied retroactively to the start of the current school year, updating half-day and full-day attendance records for all students using the current cutoff numbers and reasons listed as counting in the conversion.