jmc recommends running a weekly Absent/Tardy Check report in jmc Office's Period Attendance Module to look for excessive absence or tardiness. This report allows you to see who is absent or tardy over any span of time and can filter on excused or unexcused absences, specific reasons, specific periods, and more.
To get started running an Absent/Tardy Check report, log in to jmc Office and head to Period Attendance > Reports > Absent/Tardy Check to get a look at everything from setting the date range to exporting to a CSV file.
Step One: Select the "Day From" and "Day To" in the appropriate boxes to specify the date range of the absent/tardy check you'd like to view.
Step Two: Select the absence or tardy reasons to be included in the report in the "Reasons" box.
Fun Fact: By default, the "Select All" checkbox will be checked to include all reasons in the report.
Helpful Tip: To select multiple reasons, hold down the Ctrl key (Windows) / Command key (Mac) while clicking on a reason. Deselect a reason from the list by holding down the Ctrl key (Windows) / Command key (Mac) while clicking on it.
Step Three: Click the "Absence" or "Tardy" radio button to specify how to filter the report.
Step Four: Select the type of absences or tardies by clicking the appropriate radio button to filter your report.
Excused: only excused absences or tardies will be included
Unexcused: only unexcused absences or tardies will be included
Both: both excused and unexcused absences or tardies will be included
Step Five: Select whether low numbers or high numbers of absences or tardies are to be identified from the "Range" drop-down list.
If greater than or equal to some number, select ">=" from the drop-down list.
If less than or equal to some number, select "<=" from the drop-down list.
Step Six: Enter the greater than or less than the cutoff number in the field to filter the report to greater than or less than the number of absences or tardies.
Step Seven: Select how the cut-off number is to be applied from the "Total Type" drop-down list.
Total: the total number of absences or tardies
For A Period: the total number of absences or tardies in any one period of the day
Helpful Tip: Place a checkmark in the "Active Students Only" checkbox to run a report that only shows the students that are currently active.
Step Eight: Select the period(s) to be considered for the report from the "Period to Check" drop-down list.
Fun Fact: By default, "All Periods" will be checked since commonly all periods are considered for reporting.
Step Nine: Place a checkmark in the "Sort by Grade" checkbox to have the report sort by grade.
Step Ten: Place a checkmark in the "Show Kindergarten Subgroups" checkbox to see the report broken down by your different kindergarten groups.
Step Eleven: Click the "Preview" button to view the absence and tardy report using your specified criteria.
Step Twelve: Click the "Print" button to print the absent/tardy report or click the "Export" button to export it to a CSV file for further review.