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Excelling in custom attendance form letters
Excelling in custom attendance form letters

Create custom attendance form letters informing families of attendance issues and create corresponding discipline records in jmc.

Jacob Van Scoyoc avatar
Written by Jacob Van Scoyoc
Updated over a week ago

States require students to attend school and most schools have attendance policies to encourage students to attend. Schools will often send attendance letters to inform families of attendance issues and jmc will help you quickly and efficiently create those letters so you can send them out to your families to encourage student attendance. In jmc Office, the Form Designer, Attendance or Period Attendance, and Discipline modules work together to help you communicate attendance concerns with families utilizing custom attendance form letters.

Form Designer

jmc's Form Designer allows office professionals to incorporate existing student data including student names, grade, and attendance information automatically into a custom form letter. Head to Form Designer > Student Info Forms to create form letters that clearly communicate your attendance policies with your families.

  • Form Names: label different form letters according to the level of student absence (For example, "Five Absence Letter" or "Ten Absence Letter")

  • Attendance Items: select custom date ranges, reasons, excused/unexcused status and set thresholds to define the type of attendance letter you are creating

  • Text Boxes: enter free form text to communicate your attendance policies with the families of students in your district

  • Student Info: select information such as student name, grade, address to include in your attendance form letter

Attendance or Period Attendance

Work collaboratively with teachers to create attendance records and analyze student attendance information. jmc will automatically identify the students meeting the attendance criteria defined in the custom attendance form letter. On the Attendance/Period Attendance Reports > Form Letter page, utilize the Form Configurations or Select Students features to print letters for those students.

  • Form Configurations: select a form and associate it with discipline problem behaviors and actions to create a record of your attendance communication

  • Select Students: select a range of students to include in your form letters

  • Print: print letters for students that have met the attendance criteria to send to families


Student attendance issues can lead to discipline actions. Creating a corresponding discipline record with your attendance form letters provides a complete picture of your student's behavior profile. Check out the Discipline > Data > Edit Student Discipline page to view the attendance discipline record that was simultaneously created for each student.

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