jmc's Period Attendance module automatically calculates whether a student is absent for a full or half day based on their period absences. You also have the flexibility to set custom period thresholds for each grade level, defining how many missed periods count as a half or full day. This approach helps align attendance tracking with your school's specific policies for accurate and consistent record-keeping.
Let's enter those conversion cutoffs by logging in to jmc Office and navigating to Period Attendance > Data > Edit Reasons and Cutoffs.
Step One: Click the "Edit" link next to a grade level row to edit the number of periods to be considered absent for half or full day for the selected grade level.
Step Two: Enter the number of periods in the "Half Day" field to set the threshold for period absences that should be counted as a half day. For middle and high schools that typically have 7 periods a day, entering "3" would set the half-day cutoff. Elementary schools, on the other hand, usually take attendance twice a day, so entering "1" would be appropriate for the half-day cutoff.
Step Three: Enter the number of periods in the "Full Day" field to set the threshold for period absences that should be counted as a full day. For middle and high schools that typically have 7 periods a day, entering "6" would set the full-day cutoff. Elementary schools, on the other hand, usually take attendance twice a day, so entering "2" would be appropriate for the full-day cutoff.
Step Four: Click the "Update" link to save your half-day and full-day cutoff conversion numbers or click the "Cancel" link to discard modifications.
Step Five: Click the "Print" button to print a list of your period attendance reasons and attendance conversion cutoffs for future reference.
Helpful Tip: Click the "Retroactive" button to apply changes made to your cutoff numbers to prior attendance records from the start of the current school year.