jmc's Period Attendance module automatically determines whether a student is absent for a full day or half-day based on their period absences. However, jmc offers you the flexibility to set the conversion number of period thresholds for each grade level in your school. These attendance conversion cutoffs let you establish when a student's amount of absence qualifies as a half-day or a full day of absence. By using this approach, you can monitor attendance according to your school's specific criteria, ensuring accurate record-keeping that aligns with your school's standards.
Let's enter those conversion cutoffs by logging in to jmc Office and navigating to Period Attendance > Data > Edit Reasons and Cutoffs.
Step One: Click the "Edit" link next to a grade level row to edit the number of periods to be considered absent for half or full day for the selected grade level.
Step Two: Enter the number of periods in the "Half Day" field to set the threshold for period absences that should be counted as a half day. For middle and high schools that typically have 7 periods a day, entering "3" would set the half-day cutoff. Elementary schools, on the other hand, usually take attendance twice a day, so entering "1" would be appropriate for the half-day cutoff.
Step Three: Enter the number of periods in the "Full Day" field to set the threshold for period absences that should be counted as a full day. For middle and high schools that typically have 7 periods a day, entering "6" would set the full-day cutoff. Elementary schools, on the other hand, usually take attendance twice a day, so entering "2" would be appropriate for the full-day cutoff.
Step Four: Click the "Update" link to save your half-day and full-day cutoff conversion numbers or click the "Cancel" link to discard modifications.
Step Five: Click the "Print" button to print a list of your period attendance reasons and attendance conversion cutoffs for future reference.
Helpful Tip: Click the "Retroactive" button to apply changes made to your cutoff numbers to prior attendance records from the start of the current school year.