jmc's Attendance module automatically determines if a student is absent a full or half-day based upon their period absences, but jmc gives you the flexibility to configure the conversion number of period thresholds for each grade level in your school. The attendance conversion cutoffs are a way for you to decide if the amount of time a student is absent is enough to be reported as a half-day or a full day of absence. Using this method, you can keep track of attendance according to your defined cutoffs, allowing for accurate attendance keeping based on your school's criteria.

Let's enter those conversion cutoffs by logging in to jmc Office and navigating to Period Attendance > Data > Edit Reasons and Cutoffs.

Step One: Click the "Edit" link next to the grade level row you'd like to change in the "Number of Periods to be considered" list.

Step Two: Enter the number of periods in the "Half Day" field to set the threshold for when an absence should be reported as a half-day absence.

Step Three: Enter the number of periods in the "Full Day" field to set the threshold for when an absence should be reported as a full-day absence.

A few helpful tips:

  • For middle and high schools that have 7 periods in a day, enter "3" for half-day cutoff and "6" for a full-day cutoff.

  • Typically elementary schools only take attendance twice a day. In this case, enter "1" for a half-day cutoff and "2" for a full-day cutoff.

Step Four: Click the "Update" link to save your half-day and full-day cutoff conversion numbers or the "Cancel" link to discard modifications.

Step Five: Click the "Print" button to print a list of your period attendance reasons and attendance conversion cutoffs for future reference.

Helpful Tip: Click the "Retroactive" button if you would like the changes made to be applied retroactively to the start of the current school year, updating half-day and full-day attendance records for all students using the current cutoff numbers.

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