Fees are expenses that students or families are responsible for, including items like tuition, lab fees, sporting apparel, or yearbooks. By creating fees in the jmc Tuition and Fees module, you can define all your school's fees in one central location before assigning them to the correct students and families. Use the Tuition and Fees module in jmc Office to easily create fees and track payments throughout the school year!
Log in to jmc office at the district level and navigate to Tuition/Fees > Data > Edit Fees to define the charge, its price, photo, and more!
Step One: Click the "+ Add Record" button to add a new fee, or click the "Edit" link next to a fee in the list to edit existing fee details. To remove a fee that is no longer in use, click the "Delete" link beside the fee name.
Step Two: Enter the name of the fee in the "Fee Name" field to define the fee.
Step Three: Enter the various fee costs in the "Cost," "Reduced Cost," and the "Free Cost" fields.
Cost: regular cost of the item
Reduced Cost: cost of the item for families approved for reduced price meal benefits
Free Cost: cost of the item for families approved for free meal benefits
Step Four: Select the fee account from the "Account" drop-down list to assign the fee to a specific fee account for record keeping and reporting purposes.
Step Five (optional): Place a checkmark in the "Family Store" and/or "General Store" checkboxes to set the item as available for purchase.
Family Store: a family with a jmc account can purchase this fee item
General Store: community members can purchase these items from the General Store
Step Six (optional): Place a checkmark in the "Auto Pay" checkbox to allow families to set up recurring payments for the selected fee. Enabling "Auto Pay" for large fee charges, such as tuition, allows families to break the payment into smaller increments over time.
Step Seven (optional): Click the "Upload Image" button to upload an image for your fee so families can view what they are purchasing. Select the image you want to upload, then click the "Open" button to continue uploading the image to jmc Office.
Step Eight (optional): Enter a description in the "Item Description" field to provide additional information about the item.
Fun Fact: Add a little pizzazz to your description using the formatting tools.
Step Nine: Click the "Save" button to save your changes and record the fee or click the "Cancel" button to discard your changes.
Step Ten (optional): Click the "Print" button to print a list of your school's fees for future reference.
Helpful Tip: Change the order in which the fees are displayed in jmc Office and jmc Family by clicking and dragging the name of the fee to a new position in the list.