Easily review and approve online free and reduced meals applications in jmc Office, automatically updating lunch benefit status for all students in the family and sending notification letters to streamline the process and ensure efficient management of applications, eligibility, and benefits.
To begin processing online applications for Free/Reduced meals, go to jmc Office and navigate to Lunch > Free/Reduced and Meals Application Status.
Step One: Click the "Select" link next to a contact name in the "Pending" box to select an application for review.
Fun Fact: The selected family's eligibility status, income cutoff information and associated students are displayed in the "Eligible For" and "Student List" sections for quick reference.
Step Two: Click the "View Application" button to view the application prior to acceptance or deletion.
Helpful Tip: The Free/Reduced meal application details will appear at the bottom of the current page for quick reference.
Step Three: Click the "Print" button to print the currently selected application for your records.
Step Four: Click the "Hide Application" button to stop viewing the application on the bottom of the current page.
Step Five: Enter a date in the "Status Effective Date" field or simply click the calendar icon to set the date the new status will take effect.
Fun Fact: No need to update prior charges! All balances and transactions dated after the "Status Effective Date" will reflect the new free or reduced status.
Step Six: Enter a date in the "Determination Made Date" field or simply click the calendar icon to indicate when the status determination was made.
Step Seven: Click the "Accept Application" button to apply the determination result to the selected dependents in the "Student List".
Helpful Tip: Once an application is accepted, it will move from the “Pending" box to the “Processed” box where it can also be selected and viewed.
Step Eight: Place a checkmark in the "Breakfast" and/or "Lunch" checkboxes to include the appropriate prices of those meals for this contact on the notification letter.
Step Nine: Enter the appropriate information in the "Hearing Official", "Phone", "Address," and "City, State, Zip" fields to include contact information on the notification letter for families requesting a fair hearing regarding the eligibility decision.
Step Ten: Enter the appropriate information in the "Eligibility Official" and "Phone" fields to include the contact information on the notification letter of the individual making the initial eligibility determination.
Step Eleven (optional): Place a checkmark in the "Adjust for Windowed Envelope" checkbox to include a mailing address on the printed letter if you are using windowed envelopes.
Step Twelve: Click the "View Notification Letter" button to download a PDF file of the eligibility notification letter for the currently displayed contact.
Fun Fact: Up-to-date, non-discrimination statements will be automatically displayed at the bottom of all notification letters to comply with the requirements for your state.
Helpful Tip: Click the "Delete Application" button to permanently remove an application from jmc Office and jmc Family if there is any reason the application would need to be re-submitted.