With jmc's Health module, health staff can keep track of student health office visits. Maintaining accurate health records of actions and reasons allows for flawless communication between office staff and families.
The health visit log maintains visit log records for students. Each health visit log contains the date, time, reason for visit, action taken, any supporting document uploads as well as fields to add additional care information.
Visit Log records may be utilized in several reports, such as Student Lists, Health Accessibility in jmc Teacher, and Student Info Forms, making sure the right people know pertinent student health concerns.
To enter or edit a record in the student visit log for a student health visit, start In jmc Office, click Health > Visit Log > Edit Student Visit Log.
Step One: Select the student you'd like to edit by entering their name in the "Find" drop-down list.
Step Two: Select how visits should be sorted using the "Sort Order" drop-down list.
Step Three: Select the school year you'd like to add to or edit using the "School Year" drop-down list.
Step Four: Place a checkmark in the "Display Deleted Records" checkbox to display previously deleted records.
Step Five: Click the “Add New” link to add a new visit to the visit log.
Helpful Tip: Select the visit you'd like to edit in the "List of Visits" column. Click the "Edit" link to begin editing the visit entry.
Step Six: Enter the date of the visit in the date field to stay compliant with reporting requirements.
Helpful Tip: Click the calendar icon to specify a date using a calendar view.
Step Seven: Enter the "Time In" and "Time Out" in the appropriate fields to specify the start and end of the visit.
Step Eight (optional): Enter the name of the person who referred the student to the health professional in the "Referred By" field.
Step Nine (optional): Enter the health professional's name who saw the student in the "Seen By" field for follow-up questions.
Step Ten: Select the "Reasons" and Actions from the appropriate scrollable list to specify the reason and action for the visit.
Helpful Tip: Hold the Ctrl/Cmd key while clicking on the desired reasons to select multiple reasons.
Step Eleven (optional): Add additional reason or action information in the corresponding fields to provide more detail in the record.
Fun Fact: The "Reason Info," and "Action Info" fields allow up to 20 characters each.
Step Twelve: Enter any additional comments in the "Comments" box.
Step Thirteen: Click the "Choose File" button to select a file from your computer to upload and attach to the visit log record.
Step Fourteen: Click the "Add File" button to upload and attach the file selected in Step Thirteen.
Helpful Tip: To remove accidentally attached files simply click the "Clear Pending Files" button to undo your last file upload.
Step Fifteen: Click the "Update" link to save your changes to the visit log record or click the "Cancel" link to discard them.
Helpful Tip: The newly added record will default to the current date and time saving you from needing to manually enter it.
Step Sixteen: Click the "Print" button to print the currently selected visit log entry.
Helpful Tip: Click the "Delete" link to delete the currently selected visit log entry.