Want to enter the graduation date for all your seniors or update the advisor for your second graders? Rather than update each student's information individually, jmc's "Mass Change Fields" tool allows you to update a specific information field on the "View Student Data" page for all students in a specified grade level. Simply choose the information field you want to update, enter the new value, and assign it to the appropriate grade level. Not only will mass changing save office users a ton of time, but it also ensures that all student records for a specified grade are updated, meaning no one get missed!
Log into jmc Office at the district level and head to Edit > Mass Change Fields to change student data in bulk.
Step One: Select the student information field you would like to change from the available options in the "Change" drop-down list, such as graduation date or advisor.
Step Two: Enter the appropriate information in the "new value" field to indicate the update you're making to the selected information field. For example, if you're mass changing the Graduation Date field on student records, you would enter the graduation date in the "new value" field or select the appropriate date by clicking the calendar icon.
Step Three: Select a grade level from the "grade level" drop-down list to change student information for all students in the chosen grade level.
Step Four: Select "don't change it" from the "If a student already has a value" drop-down list to apply the change to only students without a current value in the selected field, or select "overwrite it" to apply the change to all students in the indicated grade level.
Step Five Select the appropriate active status from the "Active Status" drop-down list to determine which students' records will be updated.
Step Six: Click the "Find Students" button to preview the total number of student records that will be updated.
Step Seven: Click the "Update Students" button to apply your changes to the chosen student information field.
Fun Fact: A pop-up alert will ask you to confirm that you'd like to make your mass update to student data. Click the "OK" button to update the students' records or "Cancel" to return to the "Mass Change Fields" page.