Now that students and contacts are entered into jmc, it's time to create contact to student connections. Contacts can be associated with students in a variety of contexts such as Primary, Lunch, or Emergency. Creating this association provides access to the family portal and enables messaging functions. Once connected, a contact will receive the access and messaging options that are appropriate for their relationship!
Get started attaching contacts to students by navigating to the View Student Data page.
Step One: Select the student to be edited by entering the name of the student in the "Find" drop-down list.
Step Two: Select an "Empty Contact" choice from the contacts drop-down list in the upper-left corner of the contacts area. The contacts area can be found in the upper-right corner of the page.
Helpful Tip: Each student can have up to 10 contacts attached to them.
Step Three: Click the "Change Contact" button to select a contact to be attached to the student.
Step Four: Select the contact to be attached by entering their name in the "Select A Contact" drop-down list.
Step Five: Click the "OK" button to continue or click the "Close" button to cancel the contact selection.
Step Six: Select the contact type from the "Type" drop-down list to define the contact's relationship to the student.
Primary: contacts responsible for a student's day-to-day well-being and activities. In most cases, these are parents, stepparents, and guardians, but in some cases could be grandparents.
Secondary: contacts responsible for a student but are not the primary caretakers. Typically, these folks are non-custodial aunts and uncles, grandparents, neighbors, or babysitters.
Emergency: contact to call when a parent/guardian is unavailable during an emergency.
Lunch: contact responsible for paying the account balance for a student's breakfast, lunch, and a la carte items or for applying for free/reduced status.
Doctor: student's primary care physician.
Storm: where a student goes during inclement weather.
Other: contacts who don't fit into any of the other categories.
Fee/Organization: contact responsible for paying any fees (registration, athletic, activity) that a student accrues.
Step Seven: Enter a description of the relationship between the contact and student in the "Desc" field.
Helpful Tip: An example of a description might be "Dad" or "Grandma".
Step Eight: Place a checkmark in the "In Mailings" checkbox if this contact should receive student mailings.
Step Nine: Place a checkmark in the "In Reports" checkbox if this contact should be included on jmc Office reports.
Helpful Tip: For example, a contact would not be included in the attendance Absent Tardy Check report or student information forms if the "In Reports" checkbox is unchecked.
Step Ten: Place a checkmark in the "Lunch Access" checkbox if this contact should be allowed to make lunch account deposits for the student.
Step Eleven: Place a checkmark in the "T/F Access" checkbox if this contact should be allowed to make tuition and fee payments on behalf of the student.
Step Twelve: Click the "Save" button to save your new student/contact association to the student's record.