In Minnesota, it's important that we all work together to make sure students' immunization records are up to date. That's why the state Department of Health and school districts team up to keep track of these records. And to make things even easier, jmc is here to help facilitate the process! All you need to do is work through a few simple phases to update jmc with the immunization records that the state already has on file.
Export AISR (formerly MIIC) Bulk Query File
Upload the Bulk Query file to AISR
Import AISR Immunizations
Review student Immunization records
Head over to the Health > Immunizations section in jmc Office to get started.
Export AISR (formerly MIIC) Bulk Query File
The AISR Bulk Query File is a file that contains a list of student information required to establish a connection with the AISR site. This file is generated in jmc Office and can be created with just a single click of a button. Once the file is created, you can use it to send your request to the Minnesota Department of Education (MDE) and access the student immunization records on the AISR site. This process is designed to be easy and efficient, allowing you to quickly and accurately update student immunization records. Give it a try and streamline your record-keeping process today!
Upload the Bulk Query file to AISR
Uploading the Bulk Query File generated in jmc Office is a crucial step in obtaining student immunization records from the AISR site. The Bulk Query File serves as your formal request to the Minnesota Department of Health for these records. By uploading this file to the AISR website, the Minnesota Department of Health can match the student information in your request with their database and generate a list of immunizations for those students. This process ensures that you have the most accurate and up-to-date information on student immunizations, which is essential for maintaining a healthy and safe learning environment.
Import AISR Immunizations
Importing AISR Immunization Files is a crucial step in the process of updating student immunization records in jmc. These files, downloaded from the AISR website, contain the most recent and accurate immunization records for students that match your request. By importing these files into jmc, update student immunization records quickly and accurately, eliminating the need for manual data entry. This process can save you hours of time and effort, while also ensuring that your student immunization records are up-to-date and in compliance with state regulations. So, don't hesitate to import AISR Immunization Files and streamline your record-keeping process!
Review student Immunization records
After successfully importing the updated immunization records into jmc, the next step is to review the student immunization records. jmc offers a variety of reporting tools that allow you to efficiently and effectively review these records.
Immunization Query: View a list of all students by age or grade who received the selected immunization within a date or age range. View dates of pertinent immunizations along with any exemptions that may affect compliance.
Immunization Compliance: The compliance report allows you to compare immunization requirements from the state with the student immunization records in your database to identify students that are not up to date with their immunizations.
Immunization Exemptions: View a list of students that are exempt from receiving specific immunizations due to religious, health, or a variety of reasons.
Blank Health Records: View a list of all active and inactive students that do not have immunizations.
Immunization Labels: Print immunization labels to place on the student's cumulative folder to have all the immunization data for that student in one spot.