The "For a Threshold" report in the Period Attendance module in jmc Office helps identify students who have reached a state-defined absence rate threshold within a specified date range. Select the threshold and date range to generate a list of students whose period absences exceed the chosen threshold. This report enables your school to proactively address attendance concerns and maintain compliance with state truancy laws.
To run an absence rate threshold report in jmc Office, head to Period Attendance > Reports > For a Threshold.
Step One: Choose the appropriate radio button in the "Absence Rate Threshold" box to select the desired state-defined absence rate threshold for your report.
0% : a list of all students and their absence rate
10% (Chronically Absent): a list of students meeting the state's absence rate threshold to be considered chronically absent
15% (Requires Engagement Meeting): a list of students whose absence rate requires an engagement meeting
20% (Truant): a list of students meeting the state's absence rate threshold to be considered truant
Step Two: Select a date range from the "Day From" and "Day To" boxes to define the date range (typically a grading term) for your report.
Helpful Tip: Reference the grading terms for your school when defining the date range for your absence rate threshold report by clicking the "View Term Dates" quick link.
Step Three: Select the appropriate radio button from the "Absence Reasons" box to define which absence reasons should appear on your report.
Exclude 'Exempt from Truancy' Reasons: a list of students meeting the specified absence rate threshold while excluding "Exempt from Truancy" reasons as defined on the "Edit Reasons and Cutoffs" page
All Absence Reasons (Early Warning): a list of students meeting the specified absence rate threshold including all absences regardless of exempt status, serving as an early warning for students on the verge of truancy
Step Four: Click the "Preview" button to view a list of students who meet the specified absence rate threshold, along with the total number of periods they've been reported absent, their total enrolled periods, their absence rate, and the contact information for their primary contact(s).
Helpful Tip: Need a clearer picture of a student's attendance history? Navigate to Period Attendance > Reports > For Student(s) to access detailed information about the periods absent and the reasons behind them, helping you address any concerns.
Step Five: Click the "Print Summary" button to print your report or save it as a PDF, or click the "Cancel Summary" button to return to the previous page.