When we are setting up large organizations here are some of the best practices we follow:
Store Accounts: Creating a store account for each location that the users in that location used to complete checklists.
Pros:
One account per store.
Easier to manage employee turnover.
Easier to manage passwords.
Doesn't require you to give emails to every employee at the location.
Cons:
Users are entities in the system and when you use the same account for every checklist completed, you have to dig a little to figure out who did the checklist.
To combat this, we will put a required text question at the top of each end user checklist that requires them to enter their name.
User Accounts: these are employee accounts for individual contributors and people you want to be able to track.
Pros:
One account per user
Easier to report off of.
Cons:
You need to manage these accounts more actively.
You need to turn them off when employees leave and create new accounts for new employees.