Full Admins, Registrars, Commissioners, Club Admins with permissions) can now link related seasonal teams, so any changes made to a roster will be mirrored across all linked teams. This is a useful tool to use when teams register for a season, and then registrations are collected and team rosters are formed after the team registration is completed.
Follow the steps below to link related seasonal teams from the Team Page view:
1. Navigate to the team page that needs to have the roster populated from another team.
Important: The team where you are conducting the linking from will be completely overwritten by the team roster you are linking to. If you link to a team that has a blank roster, your team roster will also be blanked after linking.
2. On the Team Info tab, select the mini menu in the rostered staff section or the rostered players section and click Add Staff/Players to the roster.
3. The Link Rosters option will be available when:
If there is a team that exists with the same team UUID in the same seasonal scope.
If there is a team that exists with the same team UUID, and all of the teams are not in a season that has a seasonal scope defined.
4. Select the Link Rosters tab and choose the team from the list where you want the rosters copied from. Once complete, click Save.
Tip: If you need to link rosters where team UUIDs do not match, you can use this guide to update the team UUIDs.
5. A prompt will display on the screen asking you to confirm your selection. To continue linking the seasonal roster to the selected seasonal roster click Accept. Choosing Accept will update all players and team staff to mirror the selected seasonal roster. If any existing staff or players on the team you are linking from are not on the incoming roster, they will be removed.
6. The related seasonal team will immediately update the current seasonal team’s staff and players to mirror the selected seasonal team’s roster, thus dropping any players or staff not listed on the selected seasonal team and adding any not yet rostered on the current seasonal team. Any future roster changes (both players and staff) to either seasonal team should now be reflected in the other.
Follow the steps below to link related seasonal teams from the Registrations product:
7. In the Registrations product, navigate to the competition/season and select the team that needs to have the roster populated.
Important: the team where you are conducting the linking from will be completely overwritten by the team roster you are linking to. If you link to a team that has a blank roster, your team roster will also be blanked after linking.
8. On the Team Roster view, select the mini menu in the rostered staff section or the rostered players section and click Add Staff/Players to the roster.
9. The Link Rosters option will be available when:
If there is a team that exists with the same team UUID in the same seasonal scope.
If there is a team that exists with the same team UUID, and all of the teams are not in a season that has a seasonal scope defined.
Select the Link Rosters tab and choose the team from the list where you want the rosters copied from. Once complete, click Save.
Tip: If you need to link rosters where team UUIDs do not match, you can use this guide to update the team UUIDs.
10. A prompt will display on the screen asking you to confirm your selection. To continue linking the seasonal roster to the selected seasonal roster click Accept. Choosing Accept will update all players and team staff to mirror the selected seasonal roster. If any existing staff or players on the team you are linking from are not on the incoming roster, they will be removed.
11. The related seasonal team will immediately update the current seasonal team’s staff and players to mirror the selected seasonal team’s roster, thus dropping any players or staff not listed on the selected seasonal team and adding any not yet rostered on the current seasonal team. Any future roster changes (both players and staff) to either seasonal team should now be reflected on each other.
Unlinking Teams
At any time, full admins can unlink teams by following the steps below:
1. Return to the Team’s Page > click on the mini menu in the Roster Staff or Rostered Players section and choose add staff/players to roster > click on the Link Rosters tab. Check the “Unlink Seasonal Rosters” box and click Save once complete.
2. A prompt will display on the screen asking you to confirm your selection. Click accept to proceed with unlinking the teams.
Accepting and saving the dialog makes no immediate updates to either seasonal team, but any subsequent changes to either are now no longer mirrored on the other.
Behavior when linking teams when rosters are locked
Full admins will have the ability to do the following:
Link an unlocked roster to a locked roster
Link a locked roster to an unlocked roster
Link a locked roster to another locked roster
Unlink teams
When linking a locked roster to another roster, two confirmation messages will display to the admin to remind them of the action they are about to perform.
If full admins make any changes to the rosters after they are locked, a reminder message will display in the respective add/ remove players and staff dialog boxes, letting them know they are making changes to a locked roster.
Commissioners, registrars, and club admins will have the ability to do the following:
Link an unlocked roster to a locked roster
Commissioners, registrars, and club admins are unable to unlink rostered once linked. If rosters need to be unlinked, contact your full admin within your organization.