Full Admins and Club Admins can manage Surface Permits directly within Clubs, giving them more control over when and where home games are scheduled. Creating club surface permits with details like location, surface, dates, times, gender, and age, Clubs can help ensure scheduling rules are followed and prioritized—making it easier for league-wide schedules to respect local field constraints and stay organized.
Accessing Club Surface Permits
From the home page, select Clubs from Specialty Tools > select your Club > Reports > select Surface Permits from the Report dropdown menu.
The Surface Permits table will display, showing all current and future permits for the Location. Permits with a past end date are hidden in this view.
Adding and Managing Club Surface Permits
To add a new permit, click the mini menu, then select Add.
Enter the necessary details for the permit, including surface, beginning and end dates, days active, opening and closing times, gender, etc.
Note: Only Locations already associated with your Club are available to select.
3. Once complete, click Add. The permit will then be displayed in the Surface Permit view. All new Surface Permits will be placed at the top of the list view.
4. Once created, click on the edit icon in the permit row to modify any details.
5. To remove a permit, click on the delete icon and confirm your selection.
Note: A surface cannot be deleted if it is currently associated with an active surface permit.
Cloning Club Surface Permits
Cloning can be used to quickly create similar permits by copying an existing permit and only modifying details that need to be changed, such as dates, times, or surfaces.
In the permit row, select Clone Surface Permit and adjust any values as needed in the dialog.
Click Clone to create a new permit.
Reordering Surface Permits
Permit order determines priority during scheduling. Permits with a higher priority (lower order number) are evaluated first by the system and take precedence over lower-priority permits when assigning games to surfaces.
In the permit row, select Re-order Surface Permit.
2. Use the buttons to move the permit: Move to Top, Move Up, Move Down, or Move to Bottom.
3. Any order changes apply immediately as you adjust the permits on the screen. Click Close once complete.