Q: How does OTTO SPORT handle 1099s for Referees?
A: OTTO SPORT collects referee tax information (W-9 or W-8 series) as required by U.S. federal tax law. Referees can submit their tax form under Payments > Payment Settings > Submit a Tax Form. From there, Trolley, OTTO SPORT’S payment processing partner, handles all tax processing and 1099 generation.
That means OTTO SPORT does not store referee 1099 forms; they are provided directly from the payment platform to the referee’s profile.
Q: My Referee just entered their bank information and submitted their W-9 on their profile. How long does it take to get approved?
A: A successful submission begins the account verification and validation process handled by Trolley. During this process, Trolley will:
Validate the supplied banking information
Account holder name is searched against the AML (Anti-Money Laundering) watch lists: OFAC, FBI, SDN, and others
Routing Numbers are validated using ABA Routing Number validation and Account Numbers based on length (format)
Validate the Tax ID and check it against their compliance requirements.
Tax IDs are validated against the IRS Tax Database to ensure that the name and Tax ID provided by the candidate are accurate.
Due to the nature of the verification process, approval of tax information can take a few days to complete.
Click here for more information on Referee Payouts.
Q: Where Do I Find Referee 1099s as an Admin?
A: To keep referee tax information secure, Admins don't have access to individual 1099s. Each referee can find their own form by logging into their account and heading to Payments > Payment Settings.
Q: When are 1099s sent to Referees?
A: 1099s are typically available and sent to Referees around late January.
There are two different methods that referees can choose from (E-Delivery or Postal Mail) for the delivery of their 1099 forms, so the exact delivery time will vary depending on the chosen method.
E-Delivery: Selecting E-Delivery will be your agreement and consent to electronic delivery of tax statements, including Forms 1099 and 1042-S, by posting in your OTTO SPORT account or delivering by email.
Around late January, look for the email subject line along the lines of “Your End of Year Tax Statement is ready.” Once that message has been received, Referees can log in to their account at any time and download their form.
Postal Mail: If you would like to request a paper copy in addition, contact OTTO SPORT with the contact information on the form, and request that a paper copy be mailed to you. If you do not consent or if you withdraw your consent before the electronic delivery of any form, you will thereafter receive your tax forms on paper, by Postal Mail.
Q: How can Referees access 1099 Tax Forms in their account?
A: Once available, 1099 forms can be accessed by following the steps below:
1. To begin, log in to your organization: https://<yourclubhere>.ottosport.ai/_next/home
2. From your Profile Picture (top-right corner), select My Account.
3. Select the Referee tab.
4. Click Access Profile. If the page does not load, simply refresh the page and try again.
5. Click Payments.
6. Select Payment Settings.
7. You will find your Tax Statement at the bottom of the page, ready for you to download.